Bid Specs -Computer Room Cleaning FLP- B2727943.pdf

City of Philadelphia Free Library of Philadelphia

SMALL ORDER PURCHASE Bid: B2624632 Computer Room Cleaning FLP

1.1 Specification Information

Computer Room Full-Service Cleaning Service - 1848 sq ft.

1901 Vine St, Philadelphia, PA 19103

This is a one-time cleaning service to be completed between the PO issue date and June 30, 2027.

Please contact Randolph Rivera at 215-686-5438 for site inspection prior to submitting the quote.

A vendor needs to have at least 5 years’ experience in this service.

Sub-Floor: Systematic lifting of all accessible floor tiles, not removing more than 6 tiles at a time to ensure continuity of proper cooling air flow, using line-flow techniques from one side of the room to another to methodically remove contaminants from the under-floor and risers. All accessible areas of the sub floor plenum are vacuumed using triple-filtered HEPA / ULPA vacuums with static/sound suppression to remove particulate and ferrous metals.

Larger debris is removed by hand and disposed of outside the data center. If vendor discovers any anomalies such as damaged or missing pedestals and stringers, damaged floor panels, holes and breeches in the sub floor perimeter effecting static pressure or rodents, the vendor is to submit findings and recommendations for FLP review.

Equipment: Detailed exterior decontamination of all accessible equipment such as cabinets, equipment enclosures, monitors, chairs, glass, and desks with static dissipative solution to remove particulate, residues, and micro-contaminates with microfiber applicators. Easily accessible areas of the interior of the cabinets are also to be cleaned.

Floor Surface: Cleaning of top-of-floor surface with HEPA/ULPA vacuuming (including crevices, underneath and around equipment as is readily accessible) followed by chemical application of anti-static, access-floor-approved solution (agents specifically designed for use on laminated flooring), a combination of wet and dry techniques to ensure complete cleaning is achieved, and a detailed manual agitation of accessible floor surfaces using tech scrubs to remove/reduce unsightly marks/scuffs and trapped particulate. The surface will then be neutralized to remove any remaining corrosives, salts or wax build up. Special attention is to be directed to areas which receive high volume traffic. Fire Sensor Decontamination Cleaning of exterior of fire sensors utilizing HEPA/ULPA vacuums, neutral ionized air and anti-static chemical wipe of the exterior with microfiber applicators/wipers.

Equipment: Cabinet/Rack Detail (CB) Detailed vacuuming and wipe down of the cabinets/racking within the data center. Service includes cleaning of all safely accessible surfaces on the interior and exterior of the cabinet/racking utilizing as applicable ionizer neutral air device, HEPA/ULPA CRV's, micro tools, micro-fiber cloth applicators and/or anti-static chemicals.

A full written environmental audit will be included with this service.

1.2 Contract Terms

The contract may be renewed under the terms and conditions of this agreement at the sole option of the City on an annual basis for up to three (3) additional one (1) year period(s).

1.3 Payment

All products and services shall be furnished to the satisfaction and approval of the City. Subject to the terms and conditions of this Contract, payment will become due following delivery and City approval of products and services ordered, and Seller's submission of invoices and supporting data as required by the City.

The seller is expected to comply with all specifications outlined in this document to be considered for the contract. Failure to meet these requirements may result in disqualification from the bidding process.