Computer Numerical Controlled Router Machine

The Kenton County Airport Board (KCAB) is seeking proposals for a Computer Numerical Controlled (CNC) Router Machine to be used at the Cincinnati/Northern Kentucky International Airport. The procurement involves acquiring a high-precision machine with specific technical requirements, including a 5' x 10' table size, 380v to 220/230v 3-phase transformer, PCcam, High Speed Machining, and LSI servo motors. The machine will be deployed in the Sign Shop and used for cutting various materials such as aluminum sheets, foam boards, acrylics, and polycarbonate for airport signage and fabrication purposes. Key objectives include updating equipment, minimizing operational downtime, and improving production quality across multiple departments including Public Affairs, Innovation, Facility Maintenance, Field Maintenance, Welding, Fleet Maintenance, Police, and Aircraft Rescue and Firefighting (ARFF). The solicitation timeline includes several critical dates: questions are due by July 14, 2025 at 11:59 pm, with answers published by July 17, 2025 at 11:59 pm, and final proposals must be submitted by July 24, 2025 at 2:00 pm Eastern Time.

The procurement includes specific provisions for Disadvantaged Business Enterprise (DBE) participation, with the airport encouraging involvement of socially and economically disadvantaged business enterprises. Bidders must complete residency affidavits, with Kentucky resident bidders potentially receiving preferential treatment. The total project appropriation is $250,000 for Year 1, which includes a $10,000 estimated trade-in value for an existing machine, with anticipated ongoing operational and maintenance costs of $3,500 in subsequent years. The successful vendor will be required to provide a comprehensive one-year warranty covering parts and labor, lifetime unlimited phone and remote support, and on-site installation and operator training. Pricing must be all-inclusive and firm-fixed for one year, with delivery inclusive of all transportation charges FOB to the Cincinnati/Northern Kentucky International Airport. The procurement process includes compliance requirements with federal regulations such as the Civil Rights Act, Americans with Disabilities Act, and Department of Transportation guidelines.