Business_Case_-_GS_Useful_Life_CNCRouter_Replacement_-_Additional_Appropriations.xlsx
XLSX spreadsheet 46 KB Posted
- Attached to
- Computer Numerical Controlled Router Machine State and local contract opportunity
- Solicitation number
- 25-040-ITB - Services
- Issued by
- Bell County, Kentucky
About this file
This document is a Business Case for a Capital Equipment Replacement prepared by the Kenton County Airport Board (KCAB) for a Computer Numerical Controlled (CNC) Router Machine. The project aims to replace an existing CNC router manufactured in 2014 that has reached the end of its typical useful life. The procurement timeline includes RFP planning from April to July 2025, with anticipated machine delivery in September-October 2025 and installation and acceptance testing in October-November 2025. Proposals for the new CNC router are due by Thursday, July 24, 2025 at 2:00 pm, with questions accepted until Monday, July 14, 2025.
The total project appropriation is $250,000 for Year 1, which includes a $10,000 estimated trade-in value for the existing machine. The equipment will support multiple departments including Public Affairs, Innovation, Facility Maintenance, Field Maintenance, Welding, Fleet Maintenance, Police, and Aircraft Rescue and Firefighting (ARFF). The machine will be used for precision routing and cutting of various panels, fabricating parts, and milling components. The business objectives include updating equipment, minimizing downtime, and improving production quality. Funding is categorized as a Capital Expenditure (CapEx) project, with ongoing operational and maintenance costs of $3,500 in subsequent years.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Computer_Numerical_Controlled_Router_Machine.pdf | ||
| Resident_&_Non-Resident_Bidder_Affidavits.pdf |
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Justification & Appropriations
**UPDATED**
Graphics and Signage Useful Life CNC Machine Replacement
| Current Situation/Background Information |
| Current machine manufactured and deployed in 2014. Typical useful life is 10 to 15 years. Wear and tear on equipment has resulted in degradation of performance. Repaired and replaced parts have kept the machine operating; however, the decrease in quality of cuts has driven an increase in labor cost due to additional finishing required after product pieces are machined. |
Support of software utilized in unit is limited due to age; support is decreasing.
Equipment deployed on projects requiring precision routing and cutting of panels, fabrication of parts, and milling of parts.
Departments supported include: Public Affairs, Innovation, Facility Maint., Field Maint., Weld shop, Fleet Maintenance shops, Police, and ARFF.
Examples of use cases include: cutting MUTCD sign panels, routing/cutting polycarbonate panels for cages in police vehicles, routing/cutting acrylic panels for safety barriers on escalators, routing LDPE panels for stencils for Airfield Maintenance, cutting various boards/panels for displays for Public Affairs – Large CVG logo, 75 anniv. Numbers etc., fabricating garage door parts for Facility Maintenance, fabricating/milling parts for weld shop.
| Project Definition |
| Project Information: Current unit is past useful life and showing signs of degradation. Unit purchased and deployed in 2014. Unit will be 11 years old at proposed time of replacement. |
| Business Objective: Update equipment, minimize out of service/downtime, and improve quality of production. |
| Project Justification: Unit is past useful life |
| Project Approach |
| G&S will work with Procurement on RFP planning, selection, and purchase or alternative purchasing options (e.g. Sourcewell, similar.) |
The planning team will attempt to secure trade-in value.
**After completing contract negotiations, the final amount will be $25,000 more than the original amount, due to ????
| Alternatives |
| No known alternatives to this hardware |
| Recommendation |
| Proceed with the appropriations to support the Project Approach listed above. |
| Cost |
| Appropriation Amount Approved in Q1 2025: *Year 1 $225,000 (Capital + O&M) |
Year 2+: $3,500 (O&M)
| *This figure includes $10k trade-in benefit estimate. |
| Fast Track Request for Additional Appropriation in May 2025: $25,000 |
| Total Appropriations for Year 1: $250,000 |
| Project Funding |
| CapEx |
| Project Schedule |
| April - July 2025: RFP, selection, award |
September - October 2025: anticipated delivery October - November 2025: installation and acceptance testing December 2025: production use
| Known Risks & Limitations |
| N/A |
| Approvals: |
| Larry Krauter |
| Dil Gruffydd |
| Executive Sponsor, Brian Cobb |
| Business Unit Leader, Adam Kressler |
| Sponsor/Originator, Mark Deters |
| Visuals |
Strategic Plan Fit Sustainability Fit Master Plan Fit
Board Justificaiton
| Project Title (Clear Representation of the Project) |
| Requested Action |
| Bullet points, describe the current situation, problem this project aims to solve or the opportunity it aims to develop |
| Project Definition |
| Project Information: What is the current situation - what are we aiming to solve? |
| Business Objective: What is the desired outcome of the project? |
| Project Justification: why we need to implement a particular solution to the problem we have narrated above |
| Expected Benefits/Product Produced: the measurable improvement deriving from a result perceived as an advantage by one or more stakeholders, which contributes to the achievement of one or more organizational objectives |
| Fuel performance via Operational Excellence, Ensures Financial Sustainability, Grows Air Service, Leverages Ventures, Partnerships and Collaborations, Creates a customer Centric CVG Brand Experience |
| Bid or Proposal Details |
| Include posted/due dates, # of bids/proposals, proposers/bidders, engineers estimate comparisons |
| Recommendation |
| After studying the various options from the standpoint of costs, economic benefits, ease of construction, schedule impacts, as well as the all-important matter of alignment with organization objectives - recommend an option to proceed with successful completion of the project. |
| Cost |
| Design: |
| Construction/Installation: |
| Contingency(min 10%): |
| Recurring Costs |
| Total |
| Project Schedule |
| mm/dd/yyyy: Design |
| mm/dd/yyyy: Construction/Installation Start |
| mm/dd/yyyy: Construction/Installation complete. |
| Visuals |
| Copy and paste any helpful visual images in this section; check View/Page Break Preview to make sure all images are within the print area. |
Strategic Plan Fit Sustainability Fit Master Plan Fit
Board Draft Motion - Service
KENTON COUNTY AIRPORT BOARD
CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT
DRAFT MOTION
| POWER MONITORING – DIAGNOSTICS AND MAINTENANCE SUPPORT |
| AUTOMATION & INDUSTRIAL SERVICES, INC. |
November 14, 2022
I move the Kenton County Airport Board authorize its Chair, Chief Executive Officer or her designee, to enter into a 1-year contract with Automation & Industrial Services, Inc. (“AIS”) to provide Maintenance and Diagnostic support for KCAB’s Power Monitoring and Control System in an amount not to exceed $27,000.
Board Draft Motion - Product image1.png
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