Catering Services

The New York State Division of Military and Naval Affairs is requesting quotes for catering services at Camp Smith Training Site in Cortlandt Manor, Westchester County, under RFQ #26-15, with quotes due August 6, 2026 at 2:00 PM. This solicitation is restricted to New York State certified Minority/Women Business Enterprises (MWBEs) and Service-Disabled Veteran-Owned Businesses (SDVOBs) only, with no subcontracting permitted.

The scope requires meal service for approximately 225 military personnel daily across four separate training periods: September 15–17, September 22–24, September 29–October 1, and October 6–8, 2026. The vendor must deliver 2,700 bagged breakfasts (by 0630 hours), 2,700 bagged lunches (by 1130 hours), and 1,800 hot buffet dinners (setup by 1630 hours), totaling 7,200 meals. All meals must accommodate vegetarian, Halal, and Kosher dietary options in quantities to be confirmed 30 days prior to performance. The vendor is responsible for food procurement, preparation in licensed commercial facilities, packaging, temperature-controlled transportation, serving equipment (chafing dishes, sterno fuel), and disposable wares (plates, bowls, wrapped utensil kits, napkins, condiments). DMNA personnel will handle serving, distribution, cleanup, and waste removal. Reusable equipment must be returned at a mutually agreed time.

Award will be based on lowest responsive and responsible bid, with per-person pricing quoted for each meal type and payment reflecting actual quantities delivered—no minimum or maximum guarantees apply. MWBE goals are 15 percent minority-owned and 15 percent women-owned participation; SDVOB goal is 6 percent. The vendor must maintain Commercial General Liability insurance of $1 million per occurrence / $2 million general aggregate, Business Automobile Liability of $2 million per occurrence, Workers' Compensation, and New York State Disability Benefits coverage. All contractor personnel require valid government-issued photo identification for facility access. Pricing must remain firm for the contract duration. DMNA reserves the right to cancel for convenience with two weeks' notice.