2026 EDRE Meal Plan SOW.pdf
PDF 244 KB Posted
- Attached to
- Catering Services
- Solicitation number
- 2137196
- Issued by
- Westchester County, New York
About this file
This is a Scope of Work document from the New York State Division of Military and Naval Affairs (DMNA) for catering services at Camp Smith Training Site in Cortlandt Manor, New York. The contract requires a vendor to provide meal services for approximately 225 military personnel daily across four separate training periods: September 15-17, 2026, September 22-24, 2026, September 29-October 1, 2026, and October 6-8, 2026. The vendor must supply 2,700 bagged breakfasts, 2,700 bagged lunches, and 1,800 buffet-style hot dinners totaling 7,200 meals. Breakfast deliveries must be completed by 0630 hours, lunch deliveries by 1130 hours, and dinner setup by 1630 hours, with meals served during specified windows (breakfast 0800-0930 hours, lunch 1230-1400 hours, dinner 1730-1900 hours). All meals must accommodate dietary restrictions including vegetarian, Halal, and Kosher options, with specific quantities to be provided 30 days prior to performance.
The vendor is responsible for food procurement, meal preparation, packaging, transportation, serving equipment, and disposable wares, with all food prepared in licensed commercial facilities in strict compliance with health codes and delivered in temperature-controlled packaging. The contract is limited to New York State certified Minority and Women-Owned Business Enterprises (MWBE) and Service-Disabled Veteran-Owned Businesses (SDVOB), with contracting goals of 15 percent for MBE, 15 percent for WBE, and 6 percent for SDVOB. Subcontracting is not permitted under this contract. The vendor must supply all serving equipment such as chafing dishes and sterno fuel, as well as disposable dining wares including heavy-duty plates, bowls, wrapped utensil kits, napkins, and condiments, with reusable equipment to be returned at a mutually agreed time. DMNA personnel will handle serving, distribution, cleanup, and waste removal.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 2026 EDRE CATERING RFQ.pdf | ||
| EMAIL_Q&A 22JUL26_RFQ #26-15 EDRE Catering.pdf | ||
| APPENDIX A -June-2023.pdf | ||
| EMAIL_Q&A 20JUL26_RFQ #26-15 EDRE Catering.pdf |
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Text version
2026 EDRE Meal Plan
• Primary Location: Camp Smith Training Site, 11 Bear Mountain Bridge Rd, Cortlandt Manor, NY 10567
• Duration: 4 weeks
• Weekly Meals: Bagged Breakfasts, Bagged Lunches, Buffet Style Hot Dinner
• Total Meals: 7200
• Delivery Days: 3 per week using insulated and temperature safe containers
• Dietary Requirements: Vegetarian, Halal, Kosher
Menu Options
• (3 Days) Bagged Breakfast (0800-0930 HRS) o To include (1) assorted fruit yogurt, (1) plain bagel o (1) Whole fruit like banana or apple OR fruit salad/cup o Condiments (peanut butter, jelly, butter and cream cheese) o (1) Granola Bar (individually wrapped) o Coffee setup and prep items (cream, sugar, etc.), assorted fruit juices and bottled water to grab and go o Utensils kit and napkins
• (3 Days) Bagged Lunch (1230-1400 HRS) o (1) Sandwich or wrap (varieties may include options of sliced chicken breast, turkey, pulled pork, pastrami, falafel, tuna salad, roast beef, ham, salami) o Baked chips o (1) Whole fruit like banana or apple OR fruit salad/cup o Condiments (ketchup, mayonnaise, brown mustard, honey mustard, BBQ sauce, Tahani, and hot sauce) o Assorted Fruit Juices and bottled water o Utensils kit and napkins
• (2 Days) Buffet Style Hot Dinner (1730-1900 HRS) o Baked chicken with rice and vegetables o Pasta with marinara or meat sauce, salad and garlic bread o Beef Pepper Steak, Baked or Mashed Potatoes, Broccoli o Veggie Burger or Garlic Tilapia for Vegetarians o Dessert (Assorted cookies or brownies) o Assorted Fruit Juices and bottled water o Individual disposable dishes o Utensils kit and napkins
Scope of Work
This Scope of Work outlines the requirements for the food service vendor to provide meals for Joint Task Force Empire Shield during EDRE training periods. The objective is to ensure personnel receive timely, nutritious, and high-quality meals to sustain operational readiness throughout the training periods. The vendor must adhere to all dietary needs and special meal requests due to religious accommodation and/or special dietary needs.
Period of Performance and Location
• Dates:
Services will be required from 15-17SEP26, 22-24SEP26, 29SEP26-01OCT26 and
06-08OCT26.
• Delivery Location:
Camp Smith Training Site at 11 Bear Mountain Bridge Road, Courtlandt Manor, NY 10567.
Scope of Services The vendor shall provide breakfast, lunch, and dinner for approximately 225 personnel daily.
The vendor is fully responsible for food procurement, meal preparation, packaging, transportation/delivery, serving equipment, disposable wares and setup at the main location. DMNA personnel will be responsible for serving/distributing meals.
Specific Requirements Headcount:
The baseline headcount is 225 per meal. The vendor will be provided with a finalized headcount 30 days prior to the start of the performance period. The following table is an estimate.
Period Days Personnel Breakfasts Lunches Dinners Sept 15–17 3 225 675 675 450 Sept 22–24 3 225 675 675 450 Sept 29–Oct 1 3 225 675 675 450 Oct 6–8 3 225 675 675 450 Total 12 2,700 2,700 1,800
• Dietary Restrictions:
The vendor must accommodate dietary restrictions, food allergies, and religious preferences (e.g., Halal, Kosher, Vegetarian). A specific quantity breakdown of required special meals will be provided alongside the final headcount.
• Food Quality and Safety:
All food must be prepared in a licensed commercial facility and transported in strict compliance with local, state, and federal health codes. The vendor must deliver appropriate temperature controlled packaging.
• Equipment and Consumables:
The vendor shall supply all necessary serving equipment (e.g., chafing dishes, sterno fuel, serving utensils) and disposable dining wares (e.g., heavy-duty plates, bowls, individually wrapped cutlery kits, napkins, and condiments). The expectation is that reusable equipment would be returned to the vendor at a mutually agreeable date and time.
Meal Schedule and Delivery Deliveries and setup must be completed based on the schedule below.
Meal Type Deliver Food By
Bagged Breakfast 0630 HRS
Bagged Lunches 1130 HRS
Buffet Style Hot Dinner
1630 HRS
Cleanup and Waste Removal Contractor is responsible for meal delivery and setup only. Service and cleanup will be handled by personnel on site.
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