Card Access Relocation

The West Virginia Departments of Health, Human Services and Health Facilities, Office of Shared Administration (OSA), Purchasing Division, is issuing a direct-award solicitation for card access relocation services at its Bureau of Medical Services facility in Charleston, with offers due October 9, 2026 at 10:30 a.m. EDT. This is a sole-source procurement, indicating the agency has determined only one capable vendor exists for this specialized service.

The scope covers installation of a comprehensive card access system at 2724 Pennsylvania Avenue, Charleston, including maglocks, door pull handles, and card readers at three entrance points (two glass front entrances and one hallway entrance); wire management and relocation of access panels and power supplies to the network room; system programming; fire alarm panel integration; and one-year warranty on all equipment and labor. Work will be performed during normal business hours (8:00 a.m. to 5:00 p.m., Monday through Friday) on a mutually agreed schedule.

A NewTech Systems quote dated September 1, 2026 provides baseline pricing of $7,423.42 for the complete project, with labor rates calculated at a 1.42 multiplier on material costs and equipment marked up at 1.44 multiplier. The quote is effective for 90 days from issue. The customer bears responsibility for designating a project manager, providing secure equipment storage, supplying 120-volt power and conduit, and performing necessary cutting, patching, and painting.

Interested vendors must submit supporting documentation demonstrating compliance with required qualifications and eligibility criteria to Roberta A. Wagner (Roberta.A.Wagner@wv.gov) with a copy to Bryan D. Rosen (Bryan.D.Rosen@wv.gov). The requisition number is ASSD HHR27*001. The solicitation incorporates federal compliance provisions under 2 C.F.R. 200.317–200.327, including MBE/WBE participation requirements, domestic-preference standards, debarment verification through SAM, and equal employment opportunity standards. Bids should be submitted to the Kanawha Valley Building, Health and Human Resources office at 300 Capitol Street, 7th Floor, Charleston, West Virginia 25301.