NewTech IBEX Signed Quote.pdf
PDF 195 KB Posted
- Attached to
- Card Access Relocation
- Solicitation number
- ASSD 0511 HHR2700000001 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a quotation document for card access system installation services issued by NewTech Systems to the West Virginia Office of Shared Administration, Bureau for Medical Services, dated September 1, 2026. The scope of work encompasses installation of a comprehensive card access system at the agency's Charleston, WV location, including installation of maglocks, door pull handles, card readers at multiple entrance points, wire management and relocation of access panels and power supplies to the network room, system programming, integration with the fire alarm panel, and one-year warranty on all equipment and labor. The project involves work at three separate door locations: two glass front entrances and one hallway entrance. The proposal is effective for 90 days from the date of issue, and work will be performed during normal business hours (8:00 a.m. to 5:00 p.m., Monday through Friday) per a mutually agreed upon schedule.
The total project cost is $7,423.42 with no applicable taxes. NewTech Systems will provide all specified equipment including one maglock, one door pull handle, card readers, aluminum spacer brackets, and wire, with labor rates calculated at a 1.42 multiplier on material costs and equipment marked up at a 1.44 multiplier. The customer is responsible for designating a project manager, providing secure equipment storage, supplying 120-volt power and conduit, and performing any necessary cutting, patching, and painting. NewTech Systems reserves the right to bill for additional labor costs incurred due to delays or errors caused by other parties or if overtime work becomes necessary. The document requires buyer signature and return for acceptance of the proposal and statement of work.
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Text version
QUOTATION: 48485
BILL TO: JOB LOCATION:
COMPANY:
WV Office of Shared Administration
COMPANY: Bureau For Medical Services DATE: September 1, 2026
ADDRESS: Office Of Operations ADDRESS: 2724 Pennsylvania Ave SALES REP: Patrick King
One Davis Square,Rm 115 PHONE:
Charleston, WV 25301 Charleston, WV 25302 EMAIL:
CONTACT: CONTACT:
PHONE: (304) 558 0234 PHONE: EXPIRES: 90 DAYS
TITLE:
Card Access Relocation
SCOPE OF WORK:
This proposal is for the Installation of a card access system.
The price includes:
• One Maglock.
• One Door Pull Handle.
Work to be performed:
• The two doors and readers that are at both glass front entrance will be using existing wire.
• Tagging existing wires to power supplies, access panel and door release panel to be relocated in the network room.
• Installing and wiring access panel, power supplies and card readers provided by customer.
• Pulling wire and installing two card readers provided by customer along with a new maglock to entrance leading in to hallway located between the two main entrances.
• Installing two card readers provided by customer to first glass front entrance.
• Installing two card readers provided by customer and relocating maglock from inner door to outer door at second glass front entrance.
• Programming card access system.
• Tying installed doors to fire panel to drop during fire alarm.
• Installation of door pull handle on outer door in hallway.
Note: Only the wires to the three doors will have power and will be tied to the provided card access system per owners request.
Equipment Cost Multiplier is 1.44
Labor Rate is cost x1.42
This scope of work defines the specific tasks, responsibilities, and conditions required from each party to successfully
Printed on 9/9/2026 Page 1 of 3 complete the above referenced project. The project price and scope of work may change depending on the work conditions and execution of other parties. On some projects, it may be necessary to invoice for material once Newtech receives said material. If you require that the material is delivered to site prior to the invoice, please let us know.
Newtech System Responsibilities:
• Provide equipment to customer as itemized in the attached bill of materials. Additional equipment adds, moves, and changes will be delivered only after authorization from customers representative.
• Program, and optimize the Card access.
• Testing and documentation of final system configuration
• Warrant all equipment installed and labor to be free from defects for a period of one year. This warranty shall commence on the date of system acceptance or beneficial use whichever is sooner. All warranty service will take place during normal working hours.
Customer Responsibilities:
• Designate a key customer representative to act as project manager. This individual will coordinate the activities of internal customer departments and services required for successful completion of the project.
• Installation and termination of Card Access.
• Provide Newtech Systems personnel prompt and unrestricted access to work areas for the duration of the project.
• Provide adequate and secure space for storage of equipment, cable, hardware, and tools during the installation. This space will be as close as possible to the work area.
• Provide conditioned 120 VAC power, conduit, back boxes and other raceway as necessary to operate equipment to be installed. If permanent power is not available at time of installation, temporary service will be supplied.
• Provide any cutting, patching and painting as required.
• All conduits, duct banks, and cable trays needed for cable runs will be free and clear, and supplied with a pull string.
Project Conditions:
The materials detailed comprise complete and operating systems based on information Newtech Systems obtained from project drawings and specifications, to date Any changes in the project scope, completion dates, system functions, cable routing, documentation, and/or training requirements, may require an increase in project cost.
Newtech Systems will provide an adequate quantity of personnel to complete our portion of this project efficiently, during normal working hours (8:00am 5:00pm, M-F), and per a mutually agreed upon schedule (to be determined). Delays, cancellations, and/or errors of contributing parties can impact the project time line. Should Newtech Systems be required to expend additional and/or overtime labor to offset another parties delay, Newtech Systems will bill the customer for the additional labor.
Printed on 9/9/2026 Page 2 of 3
DATE:_______________________BUYER:___________________________
(Print Name)
BUYER
SIGNATURE:___________________________
IF YOU WISH TO ACCEPT THIS PROPOSAL AND RELATED STATEMENT OF WORK, PLEASE SIGN AND RETURN
SUBTOTAL: $7423.42
TAX: $0.00
TOTAL: $7423.42
QTY PART NUMBER PART DESCRIPTION
Card Access
1.00 ADR-3001-11-US32D
PULL HANDLE
1.00 ASA-M32
M32 Magnalock- 12/24 VDC
1.00 ASA-ASB-32CL
Alum Frame Spacer Bracket - M32, Clear Anodized
1000.00 WCW-002380
18-04 UNS STR CMP Wht Jkt
1000.00 WCW-22-06SP-WHT
22-06 OAS STR CMP Wht Jkt
1.00 WARRANTY
Workmanship Warranty
1.00 Professional Services
Card Access Total: $7,423.42
Printed on 9/9/2026 Page 3 of 3
File details come from the government source that posted it. Updated .