Capitol Complex Area Food Services
Closed State & local contract opportunity Posted
- Solicitation number
- 2000018479
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Brian Mulhern brian.mulhern@state.mn.us (651) 201-2449
Updated .
About this opportunity
The State of Minnesota Department of Administration is requesting proposals for Capitol Complex Area Food Services (Contract Release F-523, SWIFT Event #18479) through the SWIFT Supplier Portal, with proposals due August 28, 2026 and a pre-proposal meeting on August 19 at 1:00 PM CT in Saint Paul. The State encourages responses from Minnesota-based small businesses, including those majority-owned by minorities, women, individuals with disabilities, or veterans, or located in economically disadvantaged counties; certified Targeted Group, Economically Disadvantaged, or Veteran-Owned businesses receive 120 preference points, and eligible DEED/DHS providers receive 6% additional points in a 1000-point evaluation.
The contractor will operate food service across seven facilities on the Capitol Complex (Centennial, Transportation, Stassen, Judicial, Capitol, Andersen, and Freeman buildings), serving approximately 12,463 employees with cafeteria operations generally running 8:00 a.m. to 1:00 p.m. Monday through Friday, point-of-sale management, and catering services. A minimum of three years of food service management experience is required. The contractor must begin operations by January 21, 2027. The scope includes core menu items (hamburgers, sandwiches, soups, chili, breakfast items, beverages, fresh fruit, salad bar) with encouragement for organically grown and locally sourced options.
The estimated annual contract value is $500,000 to $525,000 for a two-year term running January 1, 2027 through December 31, 2028, with an option to extend up to 36 additional months in State-determined increments. The State provides capital kitchen equipment, utilities, dining space, and building maintenance; the contractor bears all food procurement, staffing, and operational costs. Pricing must be firm for the initial term, with quarterly adjustments thereafter subject to approval.
Evaluation awards 400 points for work plan narratives, 400 points for cost detail, 100 points for sustainability implementation, and 100 points for acceptance of state terms and conditions. Comprehensive insurance including $2,000,000 commercial general liability is required. Questions are due August 20 by 3:00 PM CT to brian.mulhern@state.mn.us. Award is anticipated by September 30, 2026.
Opportunity text
***ADDENDUM: Addendum No. 1 & 2 have been publicly posted. The purpose of these addendums are to answer additional questions received during the question-and-answer period of the G0210-2000018479 event and revise the due date and time of the Solicitation. All responders may acknowledge receipt of these addendums by responding to Event No. 18479, Version 1 (or most recent version) by the solicitation due date and time. These addendums shall become part of the solicitation. ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. PURPOSE: The purpose for this Solicitation (RFP) is to establish a partnership with the State and a Contractor for a well-rounded, innovative food service program that satisfies a wide constituency which includes State and Federal employees, legislators, and public visitors to all State Buildings on the State Capitol Complex. Known as Contract release number F-523 CONTRACT VALUE: The estimated total dollar value of the contract is $500,000.00 to $525,000.00 for one year of services. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum. CONTRACT PERIOD: The term of this contract is anticipated to be from January 1, 2027 through December 31, 2028, with the option to extend up to an additional 36 months in increments determined by the State. QUESTION AND ANSWER PERIOD: Questions should be emailed to brian.mulhern@state.mn.us by 3:00 PM Central Time, August 20, 2026. For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1. A pre-proposal meeting took place on August 19, 2026 at 1 PM CT at the Transportation Building, 395 John Ireland Boulevard, Saint Paul, MN 55155. Attendance is strongly encouraged. Attendance at this meeting is NOT MANDATORY but is strongly recommended. A second pre-proposal meeting will take place on August 24, 2026 at 2:45 PM CT at the Transportation Building, 395 John Ireland Boulevard, Saint Paul, MN 55155. Attendance is strongly encouraged. Attendance at this meeting is optional. To attend, Responders should R.S.V.P to brian.mulhern@state.mn.us as soon as possible. Refer to Addendum No. 2 for more details on the second pre-proposal site visit meeting opportunity. Responders need to submit all requested documentation, including, but not limited to, the following documents: 1. Attachment A: Responder Declarations 2. Attachment B: Exceptions to State's Standard Terms and Conditions 3. Attachment D: Workforce and Equal Pay Declaration Page 4. Attachment E: Additional Information 5. Attachment F: Work Plan Narrative 6. Attachment G: Sustainability Implementation 7. Exhibit D: Price Schedule
Files
| File | Type | Posted |
|---|---|---|
| Capitol_Complex_Area_Food_Services.pdf | ||
| RFP_content_18479_final.pdf | ||
| Addendum_2_18479_final.pdf | ||
| RFP_attachments_18479_final.pdf | ||
| RFP_samplecontractandexhibits_18479_final.pdf | ||
| Exhibit_D_Price_Schedule_final.xlsx | XLSX spreadsheet | |
| Addendum_1_18479_final.pdf |
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