Capitol_Complex_Area_Food_Services.pdf
PDF 26 KB Posted
- Attached to
- Capitol Complex Area Food Services
- Solicitation number
- 2000018479
- Issued by
- Ramsey County, Minnesota
About this file
This is a Request for Proposal (RFP) from the Minnesota State Procurement Office for Capitol Complex Area Food Services. The State seeks to establish a partnership with a qualified contractor to provide comprehensive food service operations satisfying State and Federal employees, legislators, and public visitors across all State Buildings on the Capitol Complex. The contract, known as Contract Release Number F-523, requires respondents to submit all documentation through the SWIFT Supplier Portal by August 28, 2026 at 3:00 PM Central Time. A pre-proposal meeting is scheduled for August 19, 2026 at 1:00 PM CT at the Transportation Building in Saint Paul, Minnesota, with attendance strongly encouraged but not mandatory. Questions must be submitted by August 20, 2026 at 3:00 PM CT to brian.mulhern@state.mn.us. The contract term runs from January 1, 2027 through December 31, 2028, with an option to extend up to an additional 36 months in State-determined increments.
The estimated annual contract value is $500,000.00 to $525,000.00, though these figures represent estimates only and do not constitute minimum or maximum obligations. Respondents must have a minimum of three years of food service management experience and must meet all mandatory requirements outlined in Exhibit C, including scope of work, contractor capabilities, equipment, cleaning and maintenance, work space, permits and licenses, food sales, catering operations, and safety requirements. Required submissions include Attachment A (Responder Declarations), Attachment B (Exceptions to Standard Terms and Conditions), Attachment D (Workforce and Equal Pay Declaration), Attachment E (Additional Information), Attachment F (Work Plan Narrative), Attachment G (Sustainability Implementation), and Exhibit D (Price Schedule). The State encourages responses from Minnesota-based small businesses, including those majority-owned by minorities, women, individuals with disabilities, or veterans, or located in economically disadvantaged counties.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D_Price_Schedule_final.xlsx | XLSX spreadsheet | |
| Addendum_1_18479_final.pdf | ||
| RFP_attachments_18479_final.pdf | ||
| RFP_samplecontractandexhibits_18479_final.pdf | ||
| RFP_content_18479_final.pdf | ||
| Addendum_2_18479_final.pdf |
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Text version
Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
PURPOSE: The purpose for this Solicitation (RFP) is to establish a partnership with the State and a Contractor for a well-rounded, innovative food service program that satisfies a wide constituency which includes State and Federal employees, legislators, and public visitors to all State Buildings on the State Capitol Complex.
Known as Contract release number F-523
CONTRACT VALUE: The estimated total dollar value of the contract is $500,000.00 to $525,000.00 for one year of services. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from January 1, 2027 through December 31, 2028, with the option to extend up to an additional 36 months in increments determined by the State.
QUESTION AND ANSWER PERIOD: Questions should be emailed to brian.mulhern@state.mn.us by 3:00 PM Central Time, August 20, 2026.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
A pre-proposal meeting will take place on August 19, 2026 at 1 PM CT at the Transportation Building, 395 John Ireland Boulevard, Saint Paul, MN 55155. Attendance is strongly encouraged. Attendance at this meeting is NOT MANDATORY but is strongly recommended. To attend, Responders should R.S.V.P to brian.mulhern@state.mn.us as soon as possible.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment D: Workforce and Equal Pay Declaration Page
4. Attachment E: Additional Information
5. Attachment F: Work Plan Narrative
6. Attachment G: Sustainability Implementation
7. Exhibit D: Price Schedule
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability, Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Mulhern,Brian Christopher Phone: 651/201-2449 Fax #:
Email: Brian.Mulhern@state.mn.us
Event ID Format Type Page G0210-2000018479 Sell RFx 1 Event Round Version 1 1 Event Name Capitol Complex Area Food Services Start Time Finish Time
07/31/2026 08:00:00 CDT 08/28/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments including, but not limited to, the Exhibit D: Price Schedule and Attachment F: Work Plan Narrative? (Yes / No) Failure to submit the the Exhibit D: Price Schedule and Attachment F: Work Plan Narrative will result in rejection of the response.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Mulhern,Brian Christopher Phone: 651/201-2449 Fax #:
Email: Brian.Mulhern@state.mn.us
Event ID Format Type Page G0210-2000018479 Sell RFx 2 Event Round Version 1 1 Event Name Capitol Complex Area Food Services Start Time Finish Time
07/31/2026 08:00:00 CDT 08/28/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Responder has at least three (3) years experience in food service management?
(Yes / No) Failure to meet experience requirements will result in rejection of the response.
Required: Yes Ideal Resp Reqd? No
Response Comments
Responder meets the mandatory requirements and specifications which are detailed within the following Sections of Exhibit C: Specifications, Duties and Scope of Work: Section 1. Scope of Work, Section 2. Required Contractor Capabilities, Section 3. Equipment, Section 4. Cleaning and Maintenance, Section 6. Work Space, Section 7. Permits, Licenses and Health Code Compliance, Section 8. Food Sales, Section 9. Catering Sales and Special Event Functions and Section 10.8 Safety and First Aid Requirements?
(Yes / No) Failure to meet mandatory specifications will result in rejection of the response.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Mulhern,Brian Christopher Phone: 651/201-2449 Fax #:
Email: Brian.Mulhern@state.mn.us
Event ID Format Type Page G0210-2000018479 Sell RFx 3 Event Round Version 1 1 Event Name Capitol Complex Area Food Services Start Time Finish Time
07/31/2026 08:00:00 CDT 08/28/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: Capitol Complex Area Food Services
Question Response Responders must submit the offered pricing as an Exhibit D: Price Schedule spreadsheet submission.
Responders should enter $.01 here as this service pricing will not be evaluated. Failure to submit an Exhibit D: Price Schedule may result in rejection of the response.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Mulhern,Brian Christopher Phone: 651/201-2449 Fax #:
Email: Brian.Mulhern@state.mn.us
Event ID Format Type Page G0210-2000018479 Sell RFx 4 Event Round Version 1 1 Event Name Capitol Complex Area Food Services Start Time Finish Time
07/31/2026 08:00:00 CDT 08/28/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Mulhern,Brian Christopher Phone: 651/201-2449 Fax #:
Email: Brian.Mulhern@state.mn.us
Event ID Format Type Page G0210-2000018479 Sell RFx 5 Event Round Version 1 1 Event Name Capitol Complex Area Food Services Start Time Finish Time
07/31/2026 08:00:00 CDT 08/28/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Capitol Complex Area Food Services
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 08/25/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Mulhern,Brian Christopher Phone: 651/201-2449 Fax #:
Email: Brian.Mulhern@state.mn.us
Event ID Format Type Page G0210-2000018479 Sell RFx 6 Event Round Version 1 1 Event Name Capitol Complex Area Food Services Start Time Finish Time
07/31/2026 08:00:00 CDT 08/28/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Mulhern,Brian Christopher Phone: 651/201-2449 Fax #:
Email: Brian.Mulhern@state.mn.us
Event ID Format Type Page G0210-2000018479 Sell RFx 7 Event Round Version 1 1 Event Name Capitol Complex Area Food Services Start Time Finish Time
07/31/2026 08:00:00 CDT 08/28/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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