Camping World Stadium Main Bowl Sound System Upgrade
Closed State & local contract opportunity
- Solicitation number
- RFP26-0476
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 28706 Amplifiers And Preamplifiers (Not For Sound Systems Or Tv Antennas)
- 28796 Wire And Cable, Electronic: Audio, Coaxial, Hook-Up, Lead-In, Etc.
- 80380 Speakers And Accessories: Drivers, Enclosures, Grilles, Grille Cloth, Etc.
- 80382 Studio Monitors, Broadcasting And Recording
- 84014 Audio Equipment And Accessories, Television (Microphones, Mixers, And Amplifiers)
- 84055 Switchers, Audio And Video
- 88011 Audio Visual Equipment And Supplies (Not Otherwise Classified)
- 91109 C.i.p., Audio Visual Equipment, Capital
- 912 Construction Services, General, Including Maintenance And Repair Services)
- 913 Construction Services, Heavy, Including Maintenance And Repair Services
- Point of contact
-
- Tara Urdininea tara.urdininea@orlando.gov (407) 246-2368
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Orlando is soliciting proposals for a turn-key main bowl sound system upgrade at Camping World Stadium, located at 1 Citrus Bowl Place, with proposals due August 10, 2026. A Veteran Business Enterprise (VBE) preference of 2 points out of 100 applies. This is a compressed timeline: the mandatory pre-proposal conference was held July 14, 2026, questions were due July 21, and the original proposal due date was July 31; the August 10 due date reflects an extension via Addendum #4 Revision posted August 6.
The scope is a complete turn-key sound reinforcement system for the main seating bowl, including main bowl loudspeaker systems, delay/fill loudspeaker systems, event floor/field fill systems, portable event systems, front-of-house console, wireless microphone system upgrades, digital signal processing systems, dedicated audio network upgrades, power amplifiers, equipment racks, cabling, and electrical power upgrades. The contractor must provide all labor, engineering, manufacturing, supply, delivery, installation, testing, and decommissioning of existing systems. All equipment must be new with manufacturer warranties; used equipment will not be accepted. DSP programming includes three revisions. Engineering drawings must be stamped by a licensed Florida engineer; electrical work must comply with NEC and Florida Building Code. Completion is guaranteed one week before the Jacksonville Jaguars' first preseason home game in 2027.
The contract term is two years from execution, with options for eight additional twelve-month extensions up to ten years cumulative. Compensation is structured as 30% upon execution, 15% upon first equipment delivery, 15% upon final delivery, 25% upon substantial completion, and 10% upon final acceptance; 5% retainage is held from each payment. Extended warranty charges for years three through ten are payable in full at substantial completion. Liquidated damages are $100,000 for failure to meet the completion deadline, then $10,000 per day. The contractor must maintain general liability of $1 million combined single limit, auto liability of $1 million, pollution liability of $1 million per occurrence and $2 million annual aggregate, and cyber liability of $5 million to $10 million.
Mandatory minimum qualifications include five references for comparable facilities completed within three years, two facilities with systems at least five years old, a letter of surety confirming 100% payment and performance bond capability, and a direct service employee or certified contractor capable of two-hour maintenance response. Evaluation criteria: Proposer Experience (22 points), Proposer and Management Team Experience (18 points), Project Approach (22 points), Equipment and Warranties (16 points), Price (20 points), and VBE Participation (2 points). The City retained consultant Anthony James Partners to develop scope, technical requirements, specifications, and conceptual drawings.
Opportunity text
The City of Orlando (City) is soliciting Proposals from interested and qualified Proposers to provide turn-key Bowl Audio System Upgrade to the City for Camping World Stadium (CWS) located at 1 Citrus Bowl Place, Orlando, FL 32805.
- Introduction - The Request for Proposal represents the minimum requirements to furnish a complete turn-key package as described in this RFP. The City has contracted with consultant Anthony James Partners (AJP) to provide input on this project including but not limited the scope of work, technical requirements, specifications, conceptual drawings, and audio market information.
- The Contractor will provide the Work described in the RFP Documents on a 'turnkey basis.' Work contemplated by this RFP includes, unless otherwise indicated, manufacturing, supply, delivery, installation, labor, related services (including design) and testing of all equipment and materials necessary to install and operate the Camping World Stadium Upgrades as described in the RFP Documents, and more particularly in the performance specifications included in the RFP Documents.
- Proposers responding to this RFP must provide pricing for a complete turn-key installation, including pricing for the provision and installation of all items necessary to provide finished and fully operational systems. Materials, equipment, and related services required for the provision and installation of such a system, not expressly addressed in this RFP, are understood to be the responsibility of the Proposer.
- General Description - The Contractor shall provide a complete, workable, and operational system including all labor, equipment, tools, material, engineering, supervision, licenses, insurance, and permits to engineer, manufacture, and install a fully integrated and operational Sound Reinforcement System within the main seating bowl of the stadium highlighted by the following:
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- Stadium Bowl Seating and Event Space Sound Reinforcement System:
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- Main Bowl Loudspeaker Systems
- Main Bowl Delay Ring / Fill Loudspeaker Systems
- Event Floor or Field Fill Loudspeaker System
- Portable Event Floor or Field Sound System
- Front of House (FOH) Console
- Wireless Microphone System Upgrades
- Digital Signal Processing (DSP) System
- Dedicated Audio Network Upgrades
- System Power Amplifiers
- System Equipment Racks
- System Cabling
- System Related Electrical Power Upgrades
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- Definitions
-
- "Proposer" shall mean each Vendor submitting a proposal in response to this RFP.
- "Contractor" shall mean the Vendor that has been selected to provide products or services or both to the City.
- "City" or "Owner" shall mean City of Orlando.
- "Code Authority having Jurisdiction" shall mean the office or Agency responsible for assuring the work's compliance with the State Building Code.
- "Contract" shall mean any written contract entered between the City and Contractor following the award of a contract with respect to this project.
- "Substantial Completion" - shall be defined as all work under the Contract has been substantially completed in accordance with the terms of the Contract and all systems are fully operational and ready for the intended use. Systems shall be installed, all rack equipment installed, all cabling completed, system has been commissioned and tested in accordance with applicable requirements of the Technical Specifications and the Contract. The project is ready for final punch list by the City and/or the City's designated representative.
- "Guaranteed Completion" - shall be defined as all punch list items have been completed, Closeout Documentation has been turned over, and all work under the Contract is ready for final acceptance by the City once three (3) consecutive problem free events have been completed as defined by Section 5.9.E.
- "RFP Documents" - refers to the request for proposals issued by the City and more specifically consisting of the RFP titled "Camping World Stadium Audio System Upgrades" dated July 15, 2026 and any attachments, and addenda issued in writing following issuance of this RFP.
- "Vendor" - refers to each entity receiving this RFP and from whom a proposal is being solicited.
- "Contract Sum" refers to the compensation, including all other fees, costs, expenses, taxes and other amounts to be paid to the Contract for the Work.
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