Bagged De-Icing Materials (50 lb. bags)-Supplement

The Commonwealth of Pennsylvania Department of General Services is requesting bids for bagged de-icing materials (50-pound bags) as a supplement to IFBs 6100060797, 6100061430, and 6100066274, with bids due September 23, 2026. Bids will be submitted electronically through the Commonwealth's SRM system, and the contract will be awarded on a single-award-by-line-item basis to the lowest responsive and responsible bidder.

The scope covers calcium chloride de-icing materials meeting ASTM D2688 standards (minimum 77 percent calcium chloride, maximum 2 percent moisture) supplied in 50-pound heavy-duty polyethylene bags. Delivery is full-truckload (approximately 840 to 896 bags per truckload) FOB Destination to four PennDOT Districts covering multiple regions across Pennsylvania. One-year estimated demand totals 17,600 bags: District Four (880 bags), District Five (3,520 bags), District Six (3,520 bags), and District Eight (9,680 bags). Delivery must commence within five calendar days of purchase order receipt and be completed within five business days thereafter. Bidders must specify whether products are in pellet or flake form. Pricing is subject to semi-annual adjustment based on the U.S. Department of Labor Bureau of Labor Statistics Producer Price Index for Truck Transportation, with a base index of 183.9 as of June 2024; adjustments apply only to orders placed after any change notice. Lift-gate service charges up to $50 per pallet may be assessed at receiving locations lacking forklift capability.

The initial contract term is one year with options for two additional one-year mutual renewals, contingent on written notice from the Commonwealth at least 90 days before expiration and contractor consent at least 60 days prior. The Commonwealth reserves the right to extend any single term for up to three months.

Required certifications and forms include GSPUR-89 reciprocal limitations certification, Iran-free procurement certification, lobbying certification (BOP-1307), worker protection and investment certification (BOP-2201), supplier point of contact form, material safety data sheets, and COSTARS Program Election to Participate forms if applicable. COSTARS administrative fees are $166 for DGS-verified Small Diverse Businesses, $500 for DGS Self-Certified Small Businesses, and $1,500 for all other bidders. No pre-bid conference is scheduled. Bidders must submit firm, fixed prices; all items must be new or remanufactured unless otherwise specified and must meet EPA Comprehensive Procurement Guidelines minimum post-consumer recycled content percentages.