B-2620BM Chromebooks-CANCELLED

This procurement has been cancelled. Gwinnett County Public Schools issued solicitation B-2620BM for the purchase of Chromebooks as a demand usage contract with anticipated annual quantities determined by district needs, with bids due May 20, 2026 at 9:00 a.m. EST through the Euna Procurement platform. Eight vendors submitted responses between May 19 and May 20, 2026, but Addendum 2 notified all bidders of the cancellation, and no award was made.

The contract term, had it proceeded, would have been June 19, 2026 through June 18, 2027, with GCPS holding the right to renew for up to four additional one-year periods for a potential five-year total subject to Board of Education approval. Vendors were required to be certified resellers or partners for both HP and Lenovo, provide at least three references of similar projects, enroll Chromebooks into the GCPS Google Apps Domain, affix GCPS-provided decals to devices, deliver to multiple school locations and warehouse facilities, provide electronic serial number and tag number lists, track shipments, and submit warranty documentation detailing manufacturer coverage and extended warranty options.

Pricing was required to remain firm for the initial contract term, though GCPS reserved the right to review and accept or deny requests for price changes due to documented economic factors, marketplace conditions, or acts of God if submitted within ten days with supporting documentation. For discontinued or replacement models, vendors were required to provide proof of manufacturer discontinuance and complete technical specifications for district approval prior to shipment, with pricing maintained at the original award price or reduced based on technology advances. Delivery required palletized shipments on 40" x 48" four-way skids with lift gate and pallet jack capability, with no shipments permitted without a purchase order. Award would have been made to the lowest responsive and responsible bidder, with GCPS reserving the right to split awards, reject any or all bids, and negotiate with the lowest bidder. Questions were due May 14, 2026 at 9:00 a.m. EST.