AW-183rd Data Room Cooling Unit-DM

The Illinois Department of Military Affairs is requesting bids for HVAC unit replacement and data room cooling system repairs at Building 36, 183 Wing Air National Guard, Springfield, under IFB 27-466MIL-PROCU-B-53512, with bids due August 18, 2026 and a mandatory pre-submission conference on August 11 at 10:00 a.m. at the facility. This procurement is restricted to Small Business Set Aside Program vendors only — a hard eligibility filter.

The scope involves disconnecting and removing two existing 5-ton STULZ air conditioning units and outdoor condensing units, then installing two new 10-ton floor-mounted data room HVAC units (STULZ CFD-035-D2A-0-I0) with new outdoor condensing units (STULZ SCS-MC-071-DEC). Additional deliverables include removing and reinstalling acoustical ceiling as needed, installing ductwork with fire dampers, providing floor grilles and equipment stands with metal enclosures, modifying concrete pads, installing new refrigerant piping and drain lines, completing all electrical work, and integrating communications into the existing Building Automation System via BacNet. The vendor must provide manufacturer startup and checkout and obtain a pre-final inspection seven to ten days before completion. Work is restricted to Monday–Friday, 7:30 a.m. to 4:00 p.m., at 3101 J. David Jones Parkway, Springfield, Illinois. No subcontractors are permitted; the awarded vendor and its employees must perform 100 percent of the work. Compliance with the Illinois Prevailing Wage Act is required.

The initial contract term is one year from execution, with a maximum total term not to exceed ten years. A performance bond of $22,400 is required; no bid bond is required. Standard 2-year commercial warranties on workmanship and labor apply. General commercial liability insurance of $1,000,000 per occurrence / $2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and worker's compensation insurance as required by law are mandatory, with the State named as additional insured. All bids must remain firm for 90 days from opening. Bidders must register in the Illinois Procurement Gateway or submit a Vendor Disclosure form and must submit bids electronically through BidBuy.