Scope of Work for 183 WG Repair Server Room HVAC Bldg 36.pdf

Statement of Work

183 Wing, Abraham Lincoln Capital Airport, Springfield, IL Repair Server Room HVAC, Building 36

PO#

1. Scope:

The Department of Military Affairs is seeking bids for a vendor to complete Repairs to Server Room HVAC; Building 36, located at the 183 Wing, Air National Guard, 3101 J. David Jones Parkway, Springfield, IL.

2. Description of Work

1. The existing A/C units in the server room in Building 36 cool critical equipment systems and other critical communications infrastructure for the Air Operations Group. The units are over 13 years old and are not properly sized due to increased heat load in the server room.

The improperly sized units have started to fail due to overuse and have been supplemented by temporary floor mounted units to protect the mission critical equipment. Stress to the equipment will be increased if the units are not replaced with adequately sized and directed A/C units. The 183d Air Operations Group requires adequately sized A/C units for the server room to protect mission critical equipment and existing units are in need of repairing system by replacement as part of this SOW.

2. Specific Tasks and Work Requirements. Work of this contract comprises providing all personnel, equipment, supplies, facilities, transportation, tools, materials, labor, supervision, and non-personal services necessary to repair existing server room HVAC system for Building 36 by replacement. The work to repair the HVAC in the Server Room in Building 36 includes the following:

Item 1. Disconnect and remove (2) existing suspended hvac indoor data units with associated duct and (2) outdoor condensing units with associated piping. Only one existing suspended data room hvac unit should be removed at a time with its respective condensing unit pair then get new equipment running before demo of second unit.

- There are currently (2) existing 5 ton STULZ (CeilAir OHS-

060-AR) indoor air conditioners mounted overhead in the ACS Server Room 134 and then (2) existing STULZ (SCS-060-SAA / SCS _SUPERBOM) outdoor condensing units.

Item 2. Remove and reinstall acoustical drop ceiling as needed.

Item 3. Provide and install (2) new 10 ton floor mounted data room hvac units

(STULZ CFD-035-D2A-0-I0 units are basis of design) in adjacent room AOS Break Room 149. Indoor units to be vertically orientated with downflow air pattern and top return with bottom discharge into raised access floor through wall to ACS Server Room 134. Provide and install

(2) new outdoor condensing hvac units (STULZ SCS-MC-071-DEC are basis of design) exterior of building where existing condensers were removed.

Item 4. Duct hvac units to floor cavity in ACS Server Room 134 with fire dampers in new supply duct through wall between Break Room and Server Room.

Item 5. Duct return through overhead into cavity above AOS Break Room 149 with fire dampers above the server room and provide egg crates into existing ceiling grid in ACS Server Room 134 for return.

Item 6. Provide new floor grilles into existing access floor system for air distribution in ACS Server Room 134. Air distribution layout to meet existing room spaces requirements for proper cooling and airflow.

Item 7. Provide and install equipment stand for unit to duct vertically. Provide metal enclosure around stand in AOS Break Room 149.

Item 8. Provide and install new drain piping for separate drain lines.

Item 9. Modify existing concrete pads for (2) new condenser units to sit on as needed.

Item 10. Provide and install new refrigerant piping. Piping shall run from new indoor units through the ceiling, above the AOS Break Room 149 space to the exterior condensing units.

Item 11. Provide and install all required electrical work.

Item 12. Provide and install communications to new hvac equipment and tie into existing DDC by Alpha Controls through BacNet. The DDC system was installed and is serviced by Alpha Controls on base.

Item 13. Provide manufacturer’s start up and check out of new equipment.

5. Contractor is responsible for providing all personnel, equipment, supplies, facilities, transportation, tools, materials, labor, supervision, and non-personal services necessary to ensure a complete and functioning HVAC system for Building 36 that meets the government’s intent as defined in this Scope of Work. Any unforeseen, or additional work that is necessary to create a fully functional HVAC system must be brought to the attention of the Project Manager immediately for evaluation. Before ordering any materials or equipment, the Contractor shall provide all material submittals for evaluation and approval by the government Project Manager to ensure compliance with base standards and compatibility with existing mechanical and electrical systems that may exist.

6. The Contractor is responsible for the fitness and function of all products and work.

The Government is paying the Contractor in the contract price to use its expertise to ensure the function of all products in the project. Federal, State, military and local building and construction codes are applicable at this installation.

7. Building 36 will be in use throughout any HVAC and repair work. Contractor shall coordinate work schedule to minimize impact on Government operations. Coordination will be made between the Contractor and the Project Manager when work can proceed. After the work has been completed, any Contractor caused damages to any 183 Wing owned structures, facilities, streets, curbs, walks, lawns, etc., shall be properly patched, repaired, or replaced to the complete satisfaction of the Project Manager. Any holes, cuts, breakage’s, and damages made in roof surfaces or adjacent materials of the area in which repair work has been accomplished, shall be properly repaired and the disfigured areas replaced or otherwise repaired and resurfaced in kind to match the existing finishes to the complete satisfaction of the Project Manager.

8. Warranties and guarantees shall be in compliance with the clauses set forth in the contract. Standard 2 year commercial warranties for workmanship/labor (i.e. contractor workmanship warranties) apply, standard manufacturer equipment warranties, and warranty certificate(s) shall be delivered to the Government at the completion of the project.

3. Contractor:

1. Contractor must provide a work schedule to the Project Manager within 10 days of award of contract. For project coordination purposes (i.e. among the Project Manager, security, etc.), the Contractor shall submit a proposed work schedule to include but not be limited to the following: Date for delivery of material/equipment; demolition start date; new construction start date; number of days construction will occur; etc.

2. Contractor must provide a point of contact that is available at reasonable hours.

3. Contractor shall have SOLE responsibility for accuracy of all measurements, estimates of material quantities and sizes, and site conditions that will affect work.

4. The Contractor shall ensure compliance with all contract and OSHA provisions.

Contractor will ensure all application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

Contractor will advise government whenever work is expected to be hazardous to Government, employees, and/or operators.

5. Security Requirements. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Project Manager. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Forces. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, USAF, ANG, and/or local policy.

6. A pre-final inspection of the project shall be performed to compile a list of incomplete and nonconforming work and, if necessary, to help expedite project completion. The Contractor and the Project Manager shall conduct the Pre-final inspection. This inspection shall be performed 7–10 Days prior to completion date. Any items found to be deficient shall be addressed and completed to the satisfaction of the Project Manager.

7. If the scope of this project is beyond your business capability, or if you are not interested in submitting a bid, we respectfully request a "NO BID" reply to this email.

4. Safety:

The Contractor is expected to foster and operate in a safe and expeditious manner at all times. Any Contractor or State employee may suspend work under this SOW out of a concern for safety. Should the Contractor encounter an unsafe situation during performance under the SOW, work should be stopped immediately. State personnel may immediately suspend the current activity so long as such suspension doesn’t create or further exacerbate an unsafe situation. In such a case where the immediate cessation of performance would pose further harm, work may continue only to the point where it prevents the loss of life or limb. Only the site supervisor may direct the resumption of work after such a situation.

5. Work Hours:

Performance under this SOW is strictly limited to the hours of 7:30 am and 4:00 pm, Monday through Friday. Work outside of these hours requires the prior consent of the Project Manager. A current work schedule will be provided to the Contractor at contract award for reference to all down days, holidays and other events to de-conflict from at the 183 Wing.

6. Payment:

The Contractor will inform the Project Manager on the project completion date. The Project Manager will verify work was completed in accordance to this SOW. Upon verification, Contractor will e-mail the final invoice to the Project Manager for submission and payment processing.

Project Manager Contact Information:

Capt Nicholas Hotze 183d Deputy Base Civil Engineer

(217) 757-1729 nicholas.hotze@us.af.mil

Enclosures:

Copies of the existing building plan (Attachment 1 – DCFT 262005 Plan) and area of work (Attachment 2 – Area of Work B36) will be provided to the contractor to facilitate bidding and repair of work. Any additional requests for info can be made and we will do our best to make available to the contractor.