Audit Services

The City of Olathe, Kansas, located in Johnson County, is seeking a qualified independent CPA firm to provide external audit services for a three-year term, with the potential for a two-year extension. The procurement, identified as RFP-25-0085, solicits proposals for comprehensive financial auditing services covering fiscal years 2025-2027, which will include preparing the Annual Comprehensive Financial Report (ACFR), conducting a single audit report, and performing audits for multiple entities including the City's 26 funds, Fireman's Relief Fund, Park & Recreation Foundation, Mahaffie Foundation, and Olathe Housing Authority. The selected firm must have extensive experience in governmental auditing, capable staff who can work within specified timeframes, and the ability to meet Government Finance Officers Association (GFOA) standards. Proposal submissions are due electronically via Bonfire by October 13, 2025, at 5:00 PM CDT, with questions accepted until October 3, 2025. The evaluation criteria will prioritize technical expertise and approach, with 80% weight given to technical quality and 20% to cost, and the City anticipates recommending an award to the City Council on November 4, 2025.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The City operates with a $627 million budget for 2026 and utilizes Workday ERP software, which the selected audit firm will need to integrate with during the engagement. While no specific budget allocation for the audit services is provided, the RFP requires detailed pricing information, including hourly rates for different staff classifications and potential additional services. The City currently does not have an audit firm rotation policy, suggesting potential opportunity for long-term engagement. The selected firm will serve approximately 1,142 employees (peaking at 1,500 during seasonal periods) and must demonstrate comprehensive understanding of governmental accounting principles, compliance requirements, and ability to prepare detailed financial documentation that meets federal and state reporting standards.