Audio / visual - governor's conference 2026

The West Virginia Department of Tourism is requesting proposals for audio/visual services supporting the Governor's Conference 2026 under ARFQ TOR2700000002, with proposals due September 4, 2026 at 12:00 PM ET via WVOASIS.

The scope encompasses a complete live-sound reinforcement system supporting 21 audio input channels (drum microphones, vocal microphones, direct boxes, and clip-on instrument microphones), seven monitor mixes, and six headphone amplifier feeds. The vendor must supply a minimum of 13 vocal/instrument microphones, 3 clip-on instrument microphones, 4 direct boxes, 7 monitor mixes (wedges or in-ear monitors), 6 headphone amplifiers, and appropriate microphone stands and staging equipment including 12-inch risers. All work includes equipment, labor, materials, transportation, delivery, setup, installation, operation, technical support, teardown, removal, travel, supervision, overhead, and profit under an all-inclusive pricing model with no additional charges permitted.

Vendors must submit itemized unit and extended pricing across five categories: audio input equipment, output/monitor equipment, staging/riser equipment, technical services/labor, and additional required services. Proposals must identify the specific manufacturer and model of all proposed major equipment including microphones, direct boxes, headphone amplifiers, monitor systems, and IEM systems.

The question submission deadline was August 28, 2026 at 12:00 PM ET, with answers provided by September 1, 2026 at 4:00 PM ET. Vendors must acknowledge receipt of all addenda, including Addendum No. 2 (issued September 1, 2026), to avoid bid disqualification.