GC26 Schedule.pdf

This is a schedule document for the Governor's Conference 2026, an event sponsored by the West Virginia Department of Tourism. The conference is scheduled for September 20-22, 2026, with registration opening at 3:00 p.m. on Sunday, September 20, at the Upper Main Lobby. The three-day event includes keynote presentations, breakout sessions in multiple ballroom venues, individual appointments, welcome receptions, and meals. Key activities include the Charleston CVB Welcome Reception on Sunday evening at Brewer's Row, an Opening Keynote on Monday morning, multiple breakout session rounds on both Monday and Tuesday, and an Awards Dinner on Tuesday evening in Ballroom C. Individual appointments are scheduled for 1:00 p.m. to 4:00 p.m. on both Monday and Tuesday in Terrace Level Meeting Rooms, with breakout sessions occurring at 2:00 p.m. and 3:15 p.m. each day across three ballroom venues (Ballroom A, Ballroom B, and Ballrooms 216+217).

The event requires comprehensive audio/visual services including a complete live-sound reinforcement system with 21 audio input channels, 7 monitor mixes, and 6 headphone amplifier feeds. Vendors must supply a minimum of 13 vocal/instrument microphones, 3 clip-on instrument microphones, 4 direct boxes, 7 monitor systems (wedges or in-ear monitors), 6 headphone amplifiers, microphone stands, and staging equipment including 12-inch risers. All services are provided under an all-inclusive pricing model with no additional charges permitted. Proposals are due September 4, 2026, at 12:00 PM ET via WVOASIS, with itemized pricing required across five categories: audio input equipment, output/monitor equipment, staging/riser equipment, technical services/labor, and additional required services. Vendors must identify specific manufacturer and model information for all major equipment and acknowledge receipt of all addenda, including Addendum No. 2 issued September 1, 2026, to avoid bid disqualification.