Addendum 3 - Agency Response.pdf
PDF 150 KB Posted
- Attached to
- AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026
- Solicitation number
- ARFQ 0304 TOR2700000002 4
- Issued by
- Kanawha County, West Virginia
About this file
This Addendum No. 3 is an Agency Response document issued by the West Virginia Department of Tourism for the Audio/Visual – Governor's Conference 2026 solicitation (ARFQ TOR2700000002). The addendum addresses two key vendor questions: business registration requirements for out-of-state companies and clarification on the scope of audio services for the Mountain Stage event. Specifically, the agency clarified that Mountain Stage audio services are required only for Tuesday evening, September 22nd, rather than multiple days of the conference. Prospective proposers are required to acknowledge receipt of this addendum as failure to do so may result in bid disqualification. All terms, conditions, and requirements of the original RFQ remain unchanged except as expressly modified by this addendum.
The addendum provides registration guidance for vendors, directing Michigan-based and other out-of-state companies to register through the WV One Stop Business Portal at https://business4.wv.gov/Pages/default.aspx and to register as vendors through the wvOASIS Vendor Self Service portal at https://prd311.wvoasis.gov/PRDVSS1X1ERP/Advantage4. Vendors must acknowledge receipt of all addenda issued with the solicitation by completing and submitting the provided addendum acknowledgment form with their bid. The addendum emphasizes that only written information issued through official addenda is binding, and any verbal representations made during discussions with state personnel are not binding.
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Text version
ADDENDUM NO. 3
WEST VIRGINIA DEPARTMENT OF TOURISM
AUDIO / VISUAL – GOVERNOR’S CONFERENCE 2026
ARFQ TOR2700000002
Addendum Three - Agency Response to Questions
This Addendum is issued to clarify and supplement the original Request for Quotations (RFQ). The questions below were submitted in writing by prospective proposers, and the responses are provided to ensure consistent interpretation of the solicitation.
Responses to written questions shall become part of the RFQ and be binding upon proposers. All proposers are responsible for reviewing this Addendum and incorporating the clarifications herein into their proposals.
Except as expressly modified by this Addendum, all terms, conditions, and requirements of the RFQ remain unchanged and in full force and effect.
Question 1
Do you have information or direction you can provide me in regards to registering my company from Michigan to do work in West Virginia? I haven’t found the path I need to go down to get this accomplished. Can you help?
Agency Answer:
You can register your business online through the WV One Stop Business Portal at https://business4.wv.gov/Pages/default.aspx. You will also need to register as a vendor through the wvOASIS Vendor Self Service portal at https://prd311.wvoasis.gov/PRDVSS1X1ERP/Advantage4.
Question 2 For the audio needs for Mountain Stage, is the bid for all days of the conference or just 1 evening? And if just 1 evening, which evening?
Agency Answer:
Mountains Stage audio needs are only for Tuesday evening, September 22nd.
ADDENDUM THREE
WEST VIRGINIA DEPARTMENT OF TOURISM
GOVERNOR’S CONFERENCE AUDIO VISUAL
ARFQ TOR2700000002
The purpose of this addendum is to modify the solicitation identified as ARFQ TOR2700000002 (“Solicitation”) to reflect the change(s) identified and described below.
AGENCY RESPONSE TO VENDOR QUESTIONS
This Addendum is issued to answer Vendor Questions. All prospective bidders must acknowledge receipt of this Addendum, as failure to do so may result in disqualification of the bid.
All other terms, conditions, and requirements of the Solicitation remain unchanged.
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form.
Failure to acknowledge addenda may result in bid disqualification.
Addendum 3 -Agency Response to Vendor Questions
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgment should be submitted with the bid to expedite document processing
File details come from the government source that posted it. Updated .