Asphalt hotbox reclaimer

The South Carolina Department of Transportation (SCDOT) is procuring 30 units of heavy-duty asphalt hotbox reclaimers for road maintenance operations in Richland County. The solicitation requires new, current production model tandem axle asphalt maintenance distributors with specific technical capabilities, including 8,000-pound capacity, tanks, heating systems, burners, engines, pumping systems, hand spray apparatus, and spray bars. These units must maintain hot mix asphalt or cold patch materials at workable temperatures for up to 72 hours continuously and be capable of reclaiming virgin hot mix asphalt from ambient storage temperatures. The procurement was originally issued on January 7, 2020, with a questions deadline of January 24, 2020, and multiple amendments adjusting submission dates. The final offer submission deadline was extended to March 2, 2020, at 2:30 PM EST, with award notification scheduled for March 20, 2020. The contract will have an initial one-year term with four potential one-year renewals, creating a maximum potential contract period of five years. Delivery is required within 180 days of purchase order receipt to the SCDOT Equipment Depot in Columbia, South Carolina, with pricing to be submitted on a unit price basis.

No specific set-aside designations or restrictions on respondent types were mentioned in the solicitation documents. Vendors must register as South Carolina vendors and submit manufacturer's literature showing complete product specifications with their bid. The evaluation criteria focus on selecting the lowest responsible and responsive bidder. The manufacturer must provide comprehensive warranties, including a 12-month warranty on serviceable parts, a 24-month warranty on other components, and a five-year warranty on trailer frame components, hotbox body, and workmanship. While specific budget ranges were not explicitly stated, the procurement involves 30 units of specialized equipment, suggesting a significant financial investment. Price adjustments for renewal terms require procurement officer approval and are limited to Producer Price Index changes. Offerors must hold their bid open for a minimum of 30 calendar days and submit one signed solicitation form online through the state's procurement website. The contract is expected to commence on March 30, 2020, with an initial end date of March 29, 2025.