ASPHALT CRACK SEALANT District 5

The West Virginia Department of Transportation, Division of Highways is requesting quotes for asphalt crack sealant materials and related equipment for District 5 under ARFQ DOT2700000014, with bids due September 22, 2026 at 10:30 a.m. EST and technical questions due September 16, 2026 at 10:00 a.m. EST. This is an open-end master agreement with no specified contract term.

The scope encompasses 19 line items across multiple product categories: Fiber Asphalt Sealant 540, HP Concrete Cold Patch, Matrix 501 Mastic, TechCrete-R, RoadSaver 515, and Mastic One in both standard and full truckload quantities; melting machines for applying the primary sealant products; TechCrete Primer and Detack in five-gallon buckets; and associated equipment rental. Quantities range from single machines to 45,000 pounds for full truckload orders. All contract items must meet specified ASTM, AASHTO, and federal specifications. Deliveries shall be made to ten District 5 locations throughout West Virginia at F.O.B. destination, with delivery costs included in bid pricing. Standard orders require delivery within 30 working days; emergency orders within 10 working days with separate freight charges permitted. Vendor pricing must remain firm for the life of the contract.

The award will be made to the vendor providing all contract items meeting required specifications for the lowest overall total cost. Vendors must be registered with the West Virginia Purchasing Division and compliant with the West Virginia Secretary of State's Office, Tax Department, Workers' Compensation, and Unemployment Insurance. The vendor must maintain sufficient inventory, designate a primary contract manager available during normal business hours, and submit quarterly reports and annual summaries of purchases and dollar values. Addendum 01, posted September 17, 2026, modifies product specifications and includes vendor responses to questions. Bids may be submitted via wvOASIS, hand delivery, mail, or fax to 304-558-0047; email is not accepted. Contact James F. Moffatt at 304-414-0815 or james.f.moffatt@wv.gov.