Final_ARFQ_0803_DOT2700000014_2_WV_ARFQ_FORM.PDF
PDF 752 KB Posted
- Attached to
- ASPHALT CRACK SEALANT District 5
- Solicitation number
- ARFQ 0803 DOT2700000014 2
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Form issued by the State of West Virginia Division of Highways for asphalt crack sealant products and related services for District 5. The solicitation, numbered ARFQ 0803 DOT2700000014, was issued on September 16, 2026, with bids closing on September 22, 2026, at 10:30 a.m. The procurement includes 19 line items covering various asphalt crack sealant products, concrete cold patch materials, mastics, and equipment rental. Specific products requested include Fiber Asphalt Sealant 540 (2,250 pounds and full truck load of 45,000 pounds), HP Concrete Cold Patch (56 bags and full truck load of 896 bags), Matrix 501 Mastic (2,400 pounds and full truck load of 45,000 pounds), TechCrete-R (2,700 pounds and full truck load of 45,000 pounds), RoadSaver 515 (2,250 pounds and full truck load of 45,000 pounds), and Mastic One (2,400 pounds and full truck load of 43,200 pounds). Additionally, the solicitation requests rental of machines for applying Fiber Asphalt Sealant 540, Matrix 501 Mastic, TechCrete-R, and RoadSaver 515, as well as TechCrete Primer and Detack in five-gallon buckets. Technical questions were due by 10:00 a.m. EST on September 16, 2026.
Shipment for all items is to various locations as indicated by order to state agencies throughout West Virginia. The solicitation indicates this is Addendum 01, issued to modify product specifications and attach vendor responses to questions. All offers are subject to terms and conditions contained in the solicitation document. Bids should be submitted to the Procurement Division, Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. James F. Moffatt serves as the buyer contact, reachable at 304-414-0815 or james.f.moffatt@wv.gov. Unit prices and total prices for each line item were to be provided by vendors in their responses.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0803_DOT2700000014_1_WV_ARFQ_FORM.PDF | ||
| ARFQ DOT2700000014.pdf | ||
| ADDENDUM 01 ARFQ DOT2700000014.PDF |
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Text version
Date Printed: Sep 16, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2036788 Reason for Modification:
Doc Description: ASPHALT CRACK SEALANT
District 5
ADDENDUM 01
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-16 2026-09-22 10:30 ARFQ 0803 DOT2700000014 2
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 16, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM 01
ADDENDUM 01 IS ISSUED FOR THE FOLLOWING REASONS:
1. MODIFY SPECIFICATIONS OF PRODUCT OR SERVICE BEING SOUGHT.
2. TO ATTACH RESPONSES TO QUESTIONS FROM VENDORS
NO OTHER CHANGES
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
VARIOUS LOCATIONS AS
INDICATED BY ORDER
No City WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 FIBER ASPHALT SEALANT 540 OR
EQUIVALENT
2250.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
AS PER SPECIFICATIONS
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 FIBER ASPHALT SEALANT 540 (FULL
TRUCK LOAD) OR EQUIVALENT
45000.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
AS PER SPECIFICATIONS
Date Printed: Sep 16, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Rent Machine to use Fiber ASPHALT
SEALANT 540 OR EQUIVALENT
1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Extended Description:
Rent Machine to use Fiber ASPHALT SEALANT 540
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
4 HP CONCRETE COLD PATCH OR
EQUIVALENT
56.00000 BAG
Comm Code Manufacturer Specification Model # 30111500
HP CONCRETE COLD PATCH
Date Printed: Sep 16, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
5 HP CONCRETE COLD PATCH (FULL
TRUCK LOAD) OR EQUIVALENT
896.00000 BAG
Comm Code Manufacturer Specification Model # 30111500
Extended Description:
HP CONCRETE COLD PATCH (FULL TRUCK LOAD)
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
6 MATRIX 501 MASTIC OR EQUIVALENT 2400.00000 LB
Comm Code Manufacturer Specification Model # 30121715
MATRIX 501 MASTIC
Date Printed: Sep 16, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 MATRIX 501 MASTIC (Full Truck Load) OR
EQUIVALENT
45000.00000 LB
Comm Code Manufacturer Specification Model # 30121715
Extended Description:
MATRIX 501 MASTIC (Full Truck Load)
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Rent Machine to use MATRIX 501 MASTIC
OR EQUIVALENT
1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Rent Machine to use MATRIX 501 MASTIC
Date Printed: Sep 16, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
9 TECHCRETE - R OR EQUIVALENT 2700.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
TECHCRETE - R
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
10 TECHCRETE - R (FULL TRUCK LOAD) OR
EQUIVALENT
45000.00000 LB
Comm Code Manufacturer Specification Model # 31201700
TECHCRETE - R (FULL TRUCK LOAD)
Date Printed: Sep 16, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Rent Machine to use TECHCRETE - R OR
EQUIVALENT
1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Extended Description:
Rent Machine to use TECHCRETE - R
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 TechCrete Primer 5 Gal. Bucket OR
EQUIVALENT
1.00000 EA
Comm Code Manufacturer Specification Model # 31201700
TechCrete Primer 5 Gal. Bucket
Date Printed: Sep 16, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Detack 5 Gallon Bucket OR EQUIVALENT 1.00000 EA
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
Detack 5 Gallon Bucket
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 RoadSaver 515 OR EQUIVALENT 2250.00000 LB
Comm Code Manufacturer Specification Model # 30111902
RoadSaver 515
Date Printed: Sep 16, 2026 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 RoadSaver 515 (Full Truck Load) OR
EQUIVALENT
45000.00000 LB
Comm Code Manufacturer Specification Model # 30111902
Extended Description:
RoadSaver 515 (Full Truck Load)
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Rent Machine to use RoadSaver 515 OR
EQUIVALENT
1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Rent Machine to use RoadSaver 515
Date Printed: Sep 16, 2026 Page:10 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 Mastic One OR EQUIVALENT 2400.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
Mastic One
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 Mastic One (Full Truck Load) OR
EQUIVALENT
43200.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Mastic One (Full Truck Load)
Date Printed: Sep 16, 2026 Page:11 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 Rent Machine to use Mastic One OR
EQUIVALENT
1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Extended Description:
Rent Machine to use Mastic One
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DUE BY 10AM EST 2026-09-16
Document Phase Document Description Page
DOT2700000014 Final ASPHALT CRACK SEALANT District 5
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