AI Utility Mapping (81270011)

The West Virginia Department of Transportation, procuring through the West Virginia Department of Administration Purchasing Division, is seeking quotes for an AI Utility Mapping pilot project under CRFQ 0803 DOT2700000011, with quotes due September 29, 2026 at 1:30 PM and technical questions due September 8, 2026 at 10:00 AM.

The solicitation establishes an open-end master agreement contract for enterprise-level artificial intelligence–based utility mapping services to support infrastructure planning and asset management across design projects statewide. Year 1 deliverables include one Enterprise SaaS Application License with unlimited users, Standard Project Processing for up to 200 projects, Advanced QA/Engineering Validation for up to 50 projects, 50 hours of Dedicated Consulting & Research, and 10 Onboarding & Training Sessions. Years 2–5 contain identical line items with identical quantities, except Year 4 specifies zero hours for Dedicated Consulting & Research. Years 2–5 are optional renewal periods at the state's discretion.

Bidders must submit unit prices and total prices for each line item across all contract years. Services are to be delivered to and invoiced to the Department of Transportation at 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305.

The solicitation references NIGP commodity codes 43230000 and 43232502. The contract is subject to Terms and Conditions and a WVCloud SaaS Procurement Addendum establishing data security, system performance standards, service-level agreements, and compliance with state and federal regulations. Addendum No. 1 to CRFQ DOT2700000011 modifies the original requirements; bidders must review both the base CRFQ and addendum in full. Contact for inquiries is John W. Estep, 304-558-2566 or john.w.estep@wv.gov.