Final_CRFQ_0803_DOT2700000011_2_WV_CRFQ_FORM.PDF
PDF 760 KB Posted
- Attached to
- AI Utility Mapping (81270011)
- Solicitation number
- CRFQ 0803 DOT2700000011 2
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) form issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Department of Transportation for an AI Utility Mapping pilot project. The solicitation, numbered CRFQ 0803 DOT2700000011, seeks to establish an open-end contract for artificial intelligence-based utility mapping services across various design projects statewide. The bid opening was moved to September 29, 2026, at 1:30 PM, with technical questions due by 10:00 AM on September 8, 2026. The contract structure includes Year 1 through Year 5, with Years 2-5 designated as optional renewal periods. Year 1 deliverables include an Enterprise SaaS Application License with unlimited users, Standard Project Processing for up to 200 projects, Advanced QA/Engineering Validation for up to 50 projects, 50 hours of Dedicated Consulting & Research, and 10 Onboarding & Training Sessions. Years 2-5 contain identical line items with the same quantities, except Year 4 specifies zero hours for Dedicated Consulting & Research. All services are to be delivered to and invoiced to the Department of Transportation at 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia.
The solicitation uses commodity codes 43230000 and 43232502 to identify the AI Utility Mapping specifications referenced in the requirements documentation. Bidders are required to provide unit prices and total prices for each line item across all contract years. This is structured as a master agreement vehicle, allowing the Department of Transportation flexibility in utilizing the services throughout the contract term. The contract appears to be designed as a pilot initiative to evaluate the effectiveness and application of artificial intelligence for utility mapping before potentially expanding its use across the state's design projects. Vendors must submit complete pricing for all years, including the optional renewal years, although the state's exercise of renewal options remains at its discretion.
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Date Printed: Sep 9, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2046246 Reason for Modification:
Doc Description: AI Utility Mapping (81270011) ADDENDUM NO_1
Vendor Questions and Responses Bid Opening moves to 09/29/2026
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-09 2026-09-29 13:30 CRFQ 0803 DOT2700000011 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 9, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No_1
Addendum No_1 issued to publish and distribute the attached information to the Vendor Community.
REQUEST FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Transportation to establish an open-end contract to initiate a Pilot Project to utilize Artificial Intelligence (AI) for utility mapping across various design projects statewide. Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Yr 1 Enterprise SaaS Application License
(Unlimited Users)
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Yr 1 Standard Project Processing (Up to 200 projects max)
200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1a
Date Printed: Sep 9, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Yr 1 Advanced QA / Engineering Validation 50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Yr 1 Dedicated Consulting & Research Hours 50.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.2.1
Date Printed: Sep 9, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Yr 1 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Yr 2 Enterprise SaaS Application License
Extended Description:
AI Utility Mapping Specifications Reference 3.1 Optional Renewal Year 2
Date Printed: Sep 9, 2026 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Yr 2 Standard Project Processing 200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1a Optional Renewal Year 2
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Yr 2 Advanced QA / Engineering Validation 50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b
Date Printed: Sep 9, 2026 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Yr 2 Dedicated Consulting & Research Hours 50.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.2.1 Optional Renewal Year 2
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Yr 2 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2
Date Printed: Sep 9, 2026 Page: 7 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Yr 3 Enterprise SaaS Application License
Extended Description:
AI Utility Mapping Specifications Reference 3.1 Optional Renewal Year 3
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Yr 3 Standard Project Processing (Up to 200 projects max)
200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping
Optional Renewal Year 3
Date Printed: Sep 9, 2026 Page: 8 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Yr 3 Advanced QA / Engineering Validation -max 50 proj
50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b Optional Renewal Year 3
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 Yr 3 Dedicated Consulting & Research Hours 50.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping
Optional Renewal Year 3
Date Printed: Sep 9, 2026 Page: 9 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 Yr 3 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2 Optional Renewal Year 3
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Yr 4 Enterprise SaaS Application License
Extended Description:
AI Utility Mapping Specifications Reference 3.1 Optional Renewal Year 4
Date Printed: Sep 9, 2026 Page: 10 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 Yr 4 Standard Project Processing (Up to 200 projects max)
200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1a Optional Renewal Year 4
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 Yr 4 Advanced QA / Engineering Validation -max 50 proj
50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b
Date Printed: Sep 9, 2026 Page: 11 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 Yr 4 Dedicated Consulting & Research Hours 0.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.2.1 Optional Renewal Year 4
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 20 Yr 4 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2
Date Printed: Sep 9, 2026 Page: 12 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 21 Yr 5 Enterprise SaaS Application License
Extended Description:
AI Utility Mapping Specifications Reference 3.1 Optional Renewal Year 5
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 22 Yr 5 Standard Project Processing (Up to 200 projects max)
200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping
Optional Renewal Year 5
Date Printed: Sep 9, 2026 Page: 13 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 23 Yr 5 Advanced QA / Engineering Validation -max 50 proj
50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b Optional Renewal Year 5
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 24 Yr 5 Dedicated Consulting & Research Hours 50.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping
Optional Renewal Year 5
Date Printed: Sep 9, 2026 Page: 14 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 25 Yr 5 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2 Optional Renewal Year 5
SCHEDULE OF EVENTS
Line Event Event Date 1 Tech Question due by 10:00am 2026-09-08
Document Phase Document Description Page
DOT2700000011 Final AI Utility Mapping (81270011)
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