Final_CRFQ_0803_DOT2700000011_1_WV_CRFQ_FORM.PDF
PDF 760 KB Posted
- Attached to
- AI Utility Mapping (81270011)
- Solicitation number
- CRFQ 0803 DOT2700000011 2
- Issued by
- Kanawha County, West Virginia
About this file
Summary of WV CRFQ 0803 DOT2700000011
This is a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Department of Transportation to establish an open-end contract for an AI Utility Mapping pilot project. The solicitation seeks an Enterprise SaaS application license with unlimited users, standard project processing services (up to 200 projects maximum), advanced QA/engineering validation (up to 50 projects), dedicated consulting and research hours, and onboarding and training sessions. The contract structure spans five optional renewal years, with Year 1 comprising the base contract period. Technical questions are due by 10:00 AM on September 8, 2026, and solicitation closes on September 22, 2026, at 1:30 PM. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. All services and deliverables are to be invoiced to and shipped to the Department of Transportation, 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia. The contract involves specified quantities of services across all five years: one enterprise license annually, 200 standard processing projects annually, 50 advanced QA/engineering validation events annually, 50 consulting and research hours annually (except 0 hours in Year 4), and 10 onboarding and training sessions annually.
The solicitation does not specify pricing in the CRFQ form itself; vendors are required to provide unit prices and total prices for each line item as part of their bid response. The commodity codes referenced are 43230000 for the AI utility mapping services and 43232502 for training sessions. This is classified as a Central Master Agreement Procurement Type. The contract represents a pilot initiative to utilize artificial intelligence technology for utility mapping across various Department of Transportation design projects statewide. No information regarding set-asides, incumbents, funding amounts, or funding sources is specified in the document. Contact for procurement inquiries is John W. Estep at 304-558-2566 or john.w.estep@wv.gov.
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Date Printed: Aug 24, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2046246 Reason for Modification:
Doc Description: AI Utility Mapping (81270011)
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-08-24 2026-09-22 13:30 CRFQ 0803 DOT2700000011 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 24, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
REQUEST FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Transportation to establish an open-end contract to initiate a Pilot Project to utilize Artificial Intelligence (AI) for utility mapping across various design projects statewide. Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Yr 1 Enterprise SaaS Application License
(Unlimited Users)
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Yr 1 Standard Project Processing (Up to 200 projects max)
200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1a
Date Printed: Aug 24, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Yr 1 Advanced QA / Engineering Validation 50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Yr 1 Dedicated Consulting & Research Hours 50.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.2.1
Date Printed: Aug 24, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Yr 1 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Yr 2 Enterprise SaaS Application License
Extended Description:
AI Utility Mapping Specifications Reference 3.1 Optional Renewal Year 2
Date Printed: Aug 24, 2026 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Yr 2 Standard Project Processing 200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1a Optional Renewal Year 2
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Yr 2 Advanced QA / Engineering Validation 50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b
Date Printed: Aug 24, 2026 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Yr 2 Dedicated Consulting & Research Hours 50.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.2.1 Optional Renewal Year 2
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Yr 2 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2
Date Printed: Aug 24, 2026 Page: 7 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Yr 3 Enterprise SaaS Application License
Extended Description:
AI Utility Mapping Specifications Reference 3.1 Optional Renewal Year 3
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Yr 3 Standard Project Processing (Up to 200 projects max)
200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping
Optional Renewal Year 3
Date Printed: Aug 24, 2026 Page: 8 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Yr 3 Advanced QA / Engineering Validation -max 50 proj
50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b Optional Renewal Year 3
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 Yr 3 Dedicated Consulting & Research Hours 50.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping
Optional Renewal Year 3
Date Printed: Aug 24, 2026 Page: 9 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 Yr 3 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2 Optional Renewal Year 3
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Yr 4 Enterprise SaaS Application License
Extended Description:
AI Utility Mapping Specifications Reference 3.1 Optional Renewal Year 4
Date Printed: Aug 24, 2026 Page: 10 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 Yr 4 Standard Project Processing (Up to 200 projects max)
200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1a Optional Renewal Year 4
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 Yr 4 Advanced QA / Engineering Validation -max 50 proj
50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b
Date Printed: Aug 24, 2026 Page: 11 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 Yr 4 Dedicated Consulting & Research Hours 0.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.2.1 Optional Renewal Year 4
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 20 Yr 4 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2
Date Printed: Aug 24, 2026 Page: 12 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 21 Yr 5 Enterprise SaaS Application License
Extended Description:
AI Utility Mapping Specifications Reference 3.1 Optional Renewal Year 5
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 22 Yr 5 Standard Project Processing (Up to 200 projects max)
200.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping
Optional Renewal Year 5
Date Printed: Aug 24, 2026 Page: 13 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 23 Yr 5 Advanced QA / Engineering Validation -max 50 proj
50.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping Specifications Reference 3.1b Optional Renewal Year 5
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 24 Yr 5 Dedicated Consulting & Research Hours 50.00000 HOUR
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
AI Utility Mapping
Optional Renewal Year 5
Date Printed: Aug 24, 2026 Page: 14 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 25 Yr 5 Onboarding & Training Sessions 10.00000 EA
Comm Code Manufacturer Specification Model #
43232502
Extended Description:
AI Utility Mapping Specifications Reference 3.2.2 Optional Renewal Year 5
SCHEDULE OF EVENTS
Line Event Event Date 1 Tech Question due by 10:00am 2026-09-08
Document Phase Document Description Page
DOT2700000011 Final AI Utility Mapping (81270011)
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