Adobe Acrobat Pro or equal for OSA Finance

The West Virginia Office of Shared Administration is requesting quotations for 101 Adobe Acrobat Pro or equal one-year subscriptions for the Department of Health, Health Facilities, and Human Services Finance division under ARFQ MIS2700000001, with quotations due July 27, 2026 at 10:30 a.m. EST. This procurement is funded in whole or in part with federal funds and is subject to 2 CFR 200.317–200.327 requirements.

Vendors must submit written questions by July 20, 2026 to Melissa Spitzer at melissa.s.spitzer@wv.gov or through wvOasis. A mandatory pre-bid meeting will be held at a time and location to be specified; attendance is required for all vendors submitting bids. Bids must be submitted electronically through wvOasis or in sealed form delivered to the Office of Shared Administration, 300 Capitol Street, 7th Floor, Charleston, West Virginia 25301. Email submissions are not accepted. Vendors must complete the pricing page with unit cost and total pricing per subscription; failure to do so may result in disqualification.

The awardee must be the lowest responsible bidder, maintain Commercial General Liability Insurance of at least $1 million per occurrence, and be registered with the West Virginia Purchasing Division prior to award. Pricing must be firm for the life of the contract, with payments made in arrears upon receipt and acceptance. Delivery is required within 30 business days of award to Administration and Finance at One Davis Square, Room 300, Charleston, West Virginia 25301. The SaaS Procurement Addendum applies, requiring mandatory security measures including SOC 2 audit compliance, encryption of personal and non-public data at rest and in transit, data-center locations exclusively within the United States unless approved otherwise, 24/7 security contact availability, breach reporting within 72 hours, and Section 508 accessibility compliance. The contract is contingent upon legislative appropriation of funds. The State reserves the right to cancel immediately if materials or workmanship do not conform to specifications, or upon 30 days' written notice for other reasons.