Addendum 1

The State of West Virginia, Division of Juvenile Services, issued a Request for Quotation (RFQ) for monthly heating, ventilation, and air conditioning (HVAC) maintenance and services at the Donald R. Kuhn Juvenile Center in Julian, West Virginia. The procurement seeks qualified vendors to provide comprehensive HVAC labor services on a monthly basis for a 12-month contract period, with pricing to be invoiced and paid monthly in arrears through a fixed-amount agency contract structure. Deliverables include routine maintenance, repair services, and system optimization to ensure continuous operational reliability of HVAC systems at the facility. A non-mandatory walk-through inspection was scheduled for March 16, 2017, allowing prospective bidders to assess facility conditions and equipment requirements. The question and answer deadline was established for March 22, 2017, with the solicitation closing on April 4, 2017, at 1:00 PM. Responses were to be submitted directly to the Donald R. Kuhn Juvenile Center at One Lory Place, Julian, West Virginia 25529, with Janet R. Tully serving as the primary contact at (304) 369-2976 or janet.r.tully@wv.gov. Vendors were required to reference detailed HVAC specifications and commodity code 72151200 when preparing proposals to ensure compliance with technical requirements and operational standards.

The solicitation documents indicate that West Virginia Code 5A-3-37 vendor preference provisions apply to non-construction contracts, allowing qualified resident vendors to receive preference considerations ranging from 2.5 percent to 5 percent bid adjustments based on residency status and workforce composition, with additional preferences available for veteran-owned resident vendors. Bidders were required to complete the Vendor Preference Certificate to establish eligibility for any applicable preference consideration, and vendors must certify the accuracy of their claims with potential contract rescission or penalties up to 5 percent of the bid amount for non-compliance. The specific award value or budget range for the 12-month HVAC maintenance contract was not disclosed in the available procurement documentation. All invoicing and payment processing was to be directed to the Donald R. Kuhn Juvenile Center's Accounts Payable department, with the facility itself designated as the authorized receiver for all deliverables and services. No incumbent contractor information or specific set-asides for minority-owned or disadvantaged business enterprises were identified in the available addendum and solicitation materials provided.