7840620000, Maintenance, SCM Chester

The Pennsylvania Department of Transportation (PennDOT) is requesting bids under IFB 7840620000 for routine maintenance of Stormwater Control Measures (SCMs) in Chester County, District 6-0, with bids due August 25, 2026 at 11:00 AM EST and questions due August 21, 2026. This procurement is restricted to certified Small Businesses through the Pennsylvania Department of General Services' self-certification process; bidders must submit Small Business certification copies with their bids.

The scope covers routine SCM maintenance including litter and trash removal, vegetation mowing and trimming, sediment removal, brush chipping, and herbicide application. Five pay items are estimated: four-person crew maintenance (450 hours), low ground pressure mowing (350 hours), one-person crew augmentation (150 hours), shadow vehicle with attenuator (40 hours), and flashing arrow panel-trailer services (25 hours). All quantities are estimated and subject to actual project requirements. Contractors must comply with PennDOT Publications 213, 23, and 888; maintain current Pennsylvania pesticide applicator licenses with Category 10 certification; provide liability insurance; supply all equipment in working order; and submit daily forms via PennDOT's mobile application. GPS tracking capability, a spill plan with spill kit, and a 24/7 available contract representative are required. Mobilization must occur within ten business days of notice to start, and work must be completed within thirty calendar days per location. No subcontracting is permitted.

The initial contract term runs from purchase order execution through December 31, 2027, with options to renew for three additional one-year terms at rate increases up to 3% per renewal and to extend any single term for up to three months. Award will be made to the lowest responsive and responsible bidder. Apparent low bidders must submit within three days a Contractor Information Form, proposed equipment list with demonstration certification, Confirmation of Services Form OS-501, acknowledgment of SCM maintenance responsibilities, and current pesticide licenses. All pricing must be firm. The contract is an Established Price Contract with no pre-bid conference.