Attachment 05 Accessing PennDOT iPad Applications for Business Partners.pdf
PDF 948 KB Posted
- Attached to
- 7840620000, Maintenance, SCM Chester
- Solicitation number
- 6100066478
- Issued by
- Montgomery County, Pennsylvania
About this file
This document is a technical guide issued by the Pennsylvania Department of Transportation (PennDOT) that provides instructions for contractors and business partners to register for and access the Mobile M-609 application and Web Portal using the new Enterprise Application Security Solution (ESEC) authentication system. The guide outlines a three-step registration process: Step One requires organizations to register themselves through PennDOT's Business Partner registration portal by providing Federal Employer Identification Number (FEIN), organization name, legal address, and contact person information, followed by agreement to the Data Release Agreement; Step Two involves designating one or more delegate/administrator users who will manage general users within the organization; and Step Three allows general users to register for access to the M-609 mobile application and web portal. The registration process is overseen by PennDOT Administrators who approve Business Partner organizations and delegate administrators, with approval timelines typically requiring a couple of days. Users with existing c-usernames must list them during registration justification, and all new b-usernames require entry into PennDOT's RoSA system following ESEC approval. The document notes that M-609 applications downloaded before August 15, 2022, require updating from the Apple App Store.
The registration system implements role-based authentication with three user categories: Business Partner General Users (external third-party users accessing Commonwealth applications on behalf of their organizations), Business Partner Delegated Administrators (individuals managing users within their organization), and Business Partner Organizations (external entities with relationships to PennDOT). Upon successful registration approval, users receive a confirmation email containing their User ID followed by a second email with a temporary password that expires after 24 hours and must be changed upon first login. Users unable to activate their temporary password within the 24-hour window can request a new one through the Forgot Your Password link or by contacting the PennDOT Service Help Desk. This registration infrastructure is designed to provide secure, role-based access to PennDOT's mobile and web applications for contractors and business partners engaged in various procurement and project management activities with the Commonwealth.
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PennDOT Contractors/Business Partners Using the Mobile M-609 app and Web Portal
The current Mobile M-609 app and Web Portal is available in the Apple App store for download that will include the implementation of a new Business Partner (BP) log-in entitled Enterprise Application Security Solution (ESEC).
Attachment entitled “Business Partner Registration jun22” provides additional information and a series of screen shots you will see throughout the registration process.
To acquire or retain access to the current release of the Mobile M-609 app and Web Portal, register now with the following steps and links:
Step One
• Register your organization – starts on page 3 of attachment
• Business partner registration:
https://idservices.penndot.gov/iam/im/BusinessPartnersPub/pd/index.jsp?task.tag=PDUserSelf RegistrationBOMOMobile&application=PD-BOMOMobile&flag=false
Step Two
• Register a delegate user for your organization – starts on page 12 of attachment
• Business partner delegate/admin user registration:
https://idservices.penndot.gov/iam/im/BusinessPartners/pd/index.jsp?task.tag=PDSendInviteB OMOMobile&application=PD-BOMOMobile&flag=false
• More than one user can be designated as a delegate/admin user
• Delegate/admin user manages the general users of the organization
Step Three
• Register general users of the organization - starts on page 21 of attachment
• Business partner general user registration:
https://idservices.penndot.gov/iam/im/BusinessPartners/pd/index.jsp?task.tag=PDRequestBPA ccessBOMOMobile&application=PD-BOMOMobile&flag=false
Contract users that have a current c-username need to list it in the justification block during registration. All b-usernames also need entered in RoSA by PennDOT after receiving ESEC approval.
Note: M-609 apps downloaded before August 15, 2022 need updated by installing the M-609 app listed in the Apple App store. Any new users or users with c-usernames need to register for a new b-username using the steps above.
https://idservices.penndot.gov/iam/im/BusinessPartnersPub/pd/index.jsp?task.tag=PDUserSelfRegistrationBOMOMobile&application=PD-BOMOMobile&flag=false https://idservices.penndot.gov/iam/im/BusinessPartnersPub/pd/index.jsp?task.tag=PDUserSelfRegistrationBOMOMobile&application=PD-BOMOMobile&flag=false https://idservices.penndot.gov/iam/im/BusinessPartners/pd/index.jsp?task.tag=PDSendInviteBOMOMobile&application=PD-BOMOMobile&flag=false https://idservices.penndot.gov/iam/im/BusinessPartners/pd/index.jsp?task.tag=PDSendInviteBOMOMobile&application=PD-BOMOMobile&flag=false https://idservices.penndot.gov/iam/im/BusinessPartners/pd/index.jsp?task.tag=PDRequestBPAccessBOMOMobile&application=PD-BOMOMobile&flag=false https://idservices.penndot.gov/iam/im/BusinessPartners/pd/index.jsp?task.tag=PDRequestBPAccessBOMOMobile&application=PD-BOMOMobile&flag=false
Enterprise Application Security Solution (ESEC)
AUTHENTICATION ROLES
Business Partner General User External third-party users accessing Commonwealth applications on behalf of their organizations.
Business Partner Delegated Administrator Business Partner who manage users in their organization.
Business Partner Organization An external entity that has a relationship with the Commonwealth
PennDOT Administrator Internal Commonwealth users who are responsible for maintaining the Business Partner access. Approves BPs & Delegate Admins.
PennDOT ADMINISTRATORS BUSINESS PARTNERS
1.
2.
3.
Business Partner Registration Process
Registration
Business Partner Registration Process
Step One
• Register your organization – starts on slide 4
Step Two
• Register a delegate user for your organization – starts on slide 12
• More than one user can be designated as a delegate user
• Delegate user manages the general users of the organization
Step Three
• Register general users of the organization - starts on slide 21
Business Partner Account Registration Account Registration begins by clicking the link for Business Partner registration.
Before and after the mobile app update by direct URL link :
https://idservices.penndot.gov/iam/im/Busine ssPartnersPub/pd/index.jsp?task.tag=PDUserS elfRegistrationBOMOMobile&application=PD- BOMOMobile&flag=false or
After the mobile app update and updating their iPad M-609 version by using:
Business Partner Helpful Links on the M-609 login screen - account registration https://idservices.penndot.gov/iam/im/BusinessPartnersPub/pd/index.jsp?task.tag=PDUserSelfRegistrationBOMOMobile&application=PD-BOMOMobile&flag=false
1. User completes the required fields:
• Organization Name
• Federal Employer Identification
Number (FEIN)
• Organization City
• Organization Zip Code
If user clicks Next to proceed, the system will systematically determine if an account already exist. If it exist, they will need to login. If the account doesn’t exist an alert displays with the action to take.
2. User completes the Legal Address required fields:
• Country
• Street Address 1
• City
• Zip Code / Postal Code
• State / Province
3. User completes the Contact Person
Information required fields:
• First Name
• Last Name
• Email Address
• Primary Phone
4. User completes the Brief Explanation required fields:
• Brief Explanation
5. Next displays the Data Release Agreement screen
6. User must agree to the Data Release
Agreement and add the Full Name.
7. Finish submits the Business Partner account registration.
Note: The approval process may take a couple of days, it depends on the time the approver takes to accept or reject the request
This email serves as confirmation that the request has been submitted successfully and is under review with the approver
Business Partner Account Registration
8. User receives registration submittal confirmation email.
9. Email is sent to the Business Partner with confirmation of the registration results.
This email serves as confirmation that the self-registration request has been approved
Business Partner Delegate Admin Registration Process
Delegate Admin Registration
Request Business Partner Delegate Admin Role
1. User Account Registration begins by clicking the link
Before and after the mobile app update by direct URL link :
https://idservices.penndot.gov/iam/im/Busine ssPartners/pd/index.jsp?task.tag=PDSendInvite BOMOMobile&application=PD- BOMOMobile&flag=false or
After the mobile app update and updating their iPad M-609 version by using:
Business Partner Helpful Links on the M-609 https://idservices.penndot.gov/iam/im/BusinessPartners/pd/index.jsp?task.tag=PDSendInviteBOMOMobile&application=PD-BOMOMobile&flag=false
2. User Clicks Request Access button from the home screen and completes the necessary fields for the approved organization.
3. User completes the following sections under the User Profile Information tab:
• User Profile Information
• Security Questions
• User Release Agreement
4. User clicks Next to move to the Access Selection tab
5. Under the Organization Role, the individual must select, I want to request as a Delegated Admin to manage users in my organization
6. User will then Select a Role dropdown, pick M609 Mobile/Web User
7. User clicks on Finish
Note: The approval process may take a couple of days, it depends on the time the approver takes to accept or reject the request
This email serves as confirmation that the request has been submitted successfully and is under review with the approver
8. User receives registration submittal confirmation email.
Business Partner Delegate Admin
9. Email is sent to the Business
Partner Delegate Admin with confirmation of the registration results.
This email serves as a confirmation that the self-registration request has been approved. This email contains the User ID
Business Partner Delegate Admin has been approved. This email contains the User ID
10. User will receive a second email with temporary password that will need to be changed before access the Mobile app via the Identity Portal
Temporary Password Guidelines:
• Temporary password expires after 24hrs
• If no action is taken by that time, the user will need to request a new temporary password through the Forgot your Password? link or call the PennDOT Service Help Desk
• Upon entering the temporary password on the next login, the user will be prompted to set a permanent password
Business Partner General User
General User Registration
Request General User Registration
1. Completes the Account Registration by clicking the link
Before and after the mobile app update by direct URL link :
https://idservices.penndot.gov/iam/im/Busine ssPartners/pd/index.jsp?task.tag=PDRequestB PAccessBOMOMobile&application=PD- BOMOMobile&flag=false or
After the mobile app update and updating their iPad M-609 version by using:
Business Partner Helpful Links on the M-609 https://idservices.penndot.gov/iam/im/BusinessPartners/pd/index.jsp?task.tag=PDRequestBPAccessBOMOMobile&application=PD-BOMOMobile&flag=false
2. User Clicks Request Access button from the home screen and completes the necessary fields for the approved organization.
3. User completes the following sections under the User Profile Information tab:
• User Profile Information
• Security Questions
• User Release Agreement
4. User clicks Next to move to the Access Selection tab
5. Under the Organization Role, the individual must select, I want to request access for myself.
6. User will then Select a Role dropdown, pick M609 Mobile/Web User
7. User clicks on Finish
8. User receives registration submittal confirmation email.
This email serves as confirmation that the request has been submitted successfully and is under review with the approver
General User
9. Email is sent to the user and Business
Partner Delegate Admin with confirmation of the registration results.
has been approved. This email contains the User ID
General User has been approved. This email contains the User ID
10. User will receive a second email with temporary password that will need to be changed before accessing the Mobile app via the Identity Portal
Temporary Password Guidelines:
• Temporary password expires after 24hrs
• If no action is taken by that time, the user will need to request a new temporary password through the Forgot your Password? link or call the PennDOT Service Help Desk
• Upon entering the temporary password on the next login, the user will be prompted to set a permanent password
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