2026 Threat Assessment and Management (TAM) Team Summit

The New York State Division of Homeland Security and Emergency Services is requesting bids for meeting space, hotel facilities, and catering services for its 2026 Threat Assessment and Management (TAM) Team Summit on December 8–10, 2026, with bids due September 2, 2026 at 2:00 p.m. ET. This is a single-vendor award based on lowest responsive and responsible bid.

The scope covers overnight lodging for 55 guest nights (20 guest speakers for three nights, 30 conference attendees for two nights, 5 post-conference guests for one night), meals for approximately 300 participants (full hot breakfasts, grab-and-go lunches, afternoon refreshment breaks, and two networking dinners with gluten-free, shellfish-free, vegetarian, and vegan options), meeting space including one main room configured for classroom-style seating with capacity for 300, an auxiliary command station accommodating 10–20 people, registration area, lactation room, and break areas, plus audio-visual equipment with dedicated technical support. The facility must hold a minimum three-diamond American Automobile Association rating. Bidders may partner with a secondary hotel to meet room requirements provided at least 50 percent of rooms are at the primary facility, with complimentary twice-daily transportation required. DHSES reserves the right to reduce room blocks by up to 20 percent without penalty and to allow emergency cancellations of up to five rooms with 24-hour notice.

Hotel room rates are excluded from the total bid price computation and will be paid directly by attendees via travel card; all other costs including gratuity and service fees must be included in per-person pricing. DHSES strongly encourages room rates at or below the applicable General Services Administration Per Diem Rate. No contract value is specified. The contract commences upon Office of State Comptroller approval and terminates on January 31, 2027, or upon summit conclusion, whichever is later. Payment will be rendered within 30 days of invoice submission following event completion.

Previous contract recipients for identical or substantially similar services include AWH Lake Placid Hotel LLC (dba High Peaks Resort), Corning Hotel Owners LLC, Saratoga Springs Hotel Management LLC (dba Holiday Inn), and NFNY Hotel Management LLC (dba Sheraton Niagara Falls). Bidders must comply with New York State vendor responsibility requirements, complete the Vendor Responsibility Questionnaire within six months if contract value exceeds $100,000, and comply with Minority and Women-Owned Business Enterprise requirements and sexual harassment prevention policies. Commercial General Liability insurance of not less than $2 million each occurrence and Business Automobile Liability of not less than $1 million each accident are required. Subcontractors known at bid time must be identified; those performing services of $100,000 or more must complete a Vendor Responsibility Questionnaire. Written questions were due August 20, 2026, with responses estimated by August 25, 2026. Addendum #1 and Addendum #2 have been issued; all bidders must sign and date Addendum #1 as part of their proposal.