IFB_30488-2_2026_TAM_Team_Summit_Attachment_2-Bidder_Certification.pdf
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- Solicitation number
- 2138011
- Issued by
- New York
About this file
This is a bidder certification form for an Invitation for Bid (IFB) issued by the New York State Division of Homeland Security and Emergency Services (DHSES) for the 2026 Threat Assessment and Management (TAM) Team Summit. The solicitation seeks meeting space, hotel facilities, and catering services for a three-day summit scheduled for December 8-10, 2026, with the event beginning at 1:00 p.m. on Tuesday and concluding at 12:00 p.m. on Thursday. The bid submission deadline is September 2, 2026, at 2:00 p.m. ET, with a bidder question submission deadline of August 20, 2026, and written responses issued by August 25, 2026. The anticipated contract start date is upon Office of State Comptroller (OSC) approval.
The bidder certification form requires vendors to confirm understanding of all IFB terms and conditions, attest that all pricing is inclusive of labor, travel, licenses, insurance, administrative costs, overhead, and profit, and confirm readiness to begin services upon contract execution. Bidders must certify that their proposed conference and hotel facility maintains a minimum three-diamond American Automobile Association (AAA) rating and that they meet all mandatory requirements outlined in Section 2.2 of the solicitation. The form requires identification of any subcontractors utilized to provide services. Previous awards for similar services have been made to AWH Lake Placid Hotel LLC dba High Peaks Resort, Corning Hotel Owners LLC, Saratoga Springs Hotel Management LLC dba Holiday Inn, and NFNY Hotel Management LLC dba Sheraton Niagara Falls.
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Text version
KATHY HOCHUL
Governor llllllllllllllll
TERENCE O'LEARY
Commissioner
IFB# 30488-2
2026 Threat Assessment and Management (TAM) Team Summit
Bidder Certification The bidder hereby confirms and certifies:
1. We understand all the terms and conditions contained in this IFB and will comply with and will abide by the delivery or performance of all proposal requirements listed in below sections of this Invitation for Bid.
2. The prices bid in Attachment 1 Bid form shall be inclusive of all costs to provide services including, labor, travel, licenses, insurance, administrative, profit, overhead and other ancillary costs.
3. Should the contract be awarded to our company, we are prepared and capable to begin services upon receipt of an executed contract and corresponding purchase order.
4. We attest meeting Section 1.4 Minimum Bidder Qualifications:
a) Our proposed Conference and Hotel Facility currently have a minimum American Automobile Association (AAA) rating of three diamonds or higher.
b) Our company meets and is ready to provide Section 2.2 Mandatory Requirements of this solicitation.
5. Our company is the sole provider of this service. Yes ☐ or No ☐
6. To successfully provide the required services, we are utilizing below Subcontractors.
Subcontractor Name Address Work to be Provided
Note: Complete Item 6 above if the answer is “No” in Question 5 above. Add list as attachment if needed.
Bidder Certification must be completed in ink. Electronic signatures will not be accepted.
Company Name:
Address
Federal ID:
NYS Supplier ID:
Printed Name:
Title:
Date:
Authorized Signature:
| Our company is the sole provider of this service Yes: Off |
| or No: Off |
| Subcontractor NameRow1: |
| AddressRow1: |
| Work to be ProvidedRow1: |
| Subcontractor NameRow2: |
| AddressRow2: |
| Work to be ProvidedRow2: |
| Subcontractor NameRow3: |
| AddressRow3: |
| Work to be ProvidedRow3: |
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