IFB_30488-2_2026_TAM_Team_Summit_Exhibit_1-Bidder_Questions.pdf

This document is a Bidder Questions form template for Invitation for Bid (IFB) 30488-2, issued by the New York State Division of Homeland Security and Emergency Services (DHSES). The IFB seeks to acquire meeting space, hotel facilities, and catering services for the 2026 Threat Assessment and Management (TAM) Team Summit scheduled for December 8-10, 2026, with the summit commencing at 1:00 p.m. on Tuesday, December 8 and concluding at 12:00 p.m. on Thursday, December 10. The deadline for submission of written bidder questions is August 20, 2026, with DHSES issuing responses to those questions by August 25, 2026 (estimated). Bids are due on September 2, 2026 at 2:00 p.m. ET, with the anticipated contract start date upon New York State Office of State Comptroller (OSC) approval.

The form provided is a blank template designed to allow bidders to submit inquiries regarding specific sections and pages of the IFB document, with space for up to thirteen individual questions. Four business enterprises have been awarded identical or substantially similar procurement contracts within the past five years: AWH Lake Placid Hotel, LLC dba High Peaks Resort, Corning Hotel Owners, LLC, Saratoga Springs Hotel Management LLC dba Holiday Inn, and NFNY Hotel Management LLC dba Sheraton Niagara Falls. No specific pricing information, set-asides, or funding amounts are detailed in this bidder questions form, which serves as a procedural mechanism for clarifying IFB requirements prior to bid submission.