1130-27-R-NBID-00026

The State of Mississippi Department of Finance and Administration, Office of Purchasing, Travel and Fleet Management is soliciting proposals for a nonexclusive negotiated contract for panel systems furniture and related components, with proposals due August 31, 2026 and contract term November 1, 2026 through October 31, 2027.

Manufacturers must submit proposals electronically through Mississippi's MAGIC e-procurement system. The scope encompasses modular panels, work surfaces, overhead storage, filing components, shelving, and electrical and data components designed to integrate with panel systems for governmental, institutional, and commercial office environments. All items must meet or exceed applicable industry standards, BIFMA standards where appropriate, and federal, state, and local safety requirements.

Required proposal submissions include a signed proposal letter, dealers' list, price list spreadsheet in Excel format, internal catalog pricing spreadsheet, and (for vendors currently contracted with the state) a purchase summary with attestation. All pricing must reflect a minimum 40% discount from manufacturer's suggested retail price, remain firm for the twelve-month contract period, and include all delivery and installation costs on an F.O.B. Destination basis. Vendors must register in the state e-procurement system and maintain current W-9 forms.

The contract is nonrenewable. Either party may terminate for any reason with thirty calendar days' prior written notice. The State retains the right to terminate without penalty upon ten business days' written notice if appropriated funding becomes unavailable. Payment terms allow forty-five days from invoice submission without penalty. Vendors may request product additions or deletions during the first five business days following contract start and again from March 1–15; price changes are not permitted during these periods. The State will award contracts to all compliant manufacturers with competitive pricing.