1130-27-R-NBID-00002

The State of Mississippi Department of Finance and Administration Office of Purchasing, Travel and Fleet Management is requesting proposals for a comprehensive line of janitorial products under negotiated contract 1130-27-R-NBID-00002, with responses due November 16, 2026, at 3:00 p.m. CST. The contract is nonexclusive and covers dishwashing products, disinfectants, deodorizers, soaps, and floor care products in liquid, solid, powder, or aerosol forms for commercial, institutional, and governmental use; janitorial equipment, laundry products, and water treatment chemicals are excluded.

The contract term runs one year from February 1, 2027, through January 31, 2028, with no renewal options. Vendors currently holding State contracts must submit a purchase summary and signed attestation; failure to do so results in disqualification or non-renewal. All proposers must register in MAGIC (the State's e-procurement system), submit an authorized dealers list with distributor information, and complete an internal catalog pricing spreadsheet with individual product line items classified under NIGP code 48500.

All proposed items must reflect a discount from manufacturer's suggested retail price (MSRP) and remain firm for the entire 12-month period with no price increases permitted. Freight and shipping are the vendor's responsibility, with delivery F.O.B. Destination. The State pays invoices within 45 days of receipt submitted electronically. Upon award, contractors must provide routine on-site service visits at least monthly, emergency service response within 24 hours, and trained personnel to maintain dispensing systems. Vendors may add or delete items during the first five business days following the contract start date and June 1–15, 2027, for changes effective August 1. Either party may terminate for any reason with 30 calendar days' prior written notice. All responses must comply with Mississippi Standard Terms and Conditions (Attachment F) and the Sample Contract (Attachment G).