Summary

This attachment is an internal catalog spreadsheet for a janitorial products contract in Mississippi, managed through the OPTFM (Office of Procurement and Facilities Management) system, effective through 2027. The spreadsheet serves as a template and instruction guide for suppliers to submit their janitorial product offerings for state procurement. Suppliers are required to populate the catalog with individual product line items, each with specific required fields including supplier name and ID, part numbers, product descriptions, NIGP classification codes, pricing, delivery timeframes, and manufacturer information. All responses must be submitted by November 16, 2026 at 3:00 PM CST. The file emphasizes that products must be listed individually on Sheet 1, with no duplicate entries permitted in key identifier columns such as supplier part numbers and short descriptions.

The spreadsheet establishes strict formatting requirements for supplier submissions, including character limits for text fields, standardized units of measure, and mandatory inclusion of MSRP pricing alongside discounted contract pricing. Products are categorized using five-digit NIGP classification codes from a provided reference list, and suppliers are required to provide manufacturer information, websites, and searchable terms to facilitate procurement. Suppliers must obtain their unique supplier IDs from OPTFM by calling 601-359-3409 if not already assigned. The contract structure allows multiple manufacturers to be represented through authorized supplier representatives, with all pricing expressed in U.S. dollars and delivery estimated in maximum days to customer locations.