Willamette NF Middle Fork Ranger District Bedrock Danger Tree Mitigation Phase 2

Combined Synopsis/Solicitation for Commercial Services

FY 2025 Bedrock Danger Tree Mitigation Phase 2

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The combined synopsis/solicitation number is 1240BE25Q0079 and is issue as a Request for Quotation (RFQ) to establish a Firm-Fixed-Price contract.

The combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04, effective 15 May 2025.

This procurement is a Total Small Business Set-Aside. In accordance with FAR Clause 52.219-6, Notice of Total Small Business Set-Aside. Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

The associated North American Industrial Classification System (NAICS) code for this procurement is 115310, Support Activities for Forestry-Fuels Management Services Size Standard is $34,000,000.  The PSC is F018, NATURAL RESOURCES/CONSERVATION- OTHER FOREST/RANGE

Contract Line-Item Number (CLIN) Structure/Price Schedule:  See Attachment One.

Description of Requirement: The Willamette National Forest requires the removal hazardous trees and road repair with associated with associated equipment and materials. The scope includes Roadway Surface Maintenance, Spot Surfacing Gradation F, Load, Haul, and Place Materials, Water-bar Installation, and Drainage System Maintenance.

See Attachment 1: Solicitation RFQ 1240BE25Q0079 Bedrock Danger Tree Mitigation Phase 2 on the Willamette National Forest.

Place of Performance: The work shall be performed throughout the Middle Fork Ranger District, Westfir, Oregon.

Period of Performance (POP):

29 September 2025 through 31 August 2026

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

ADDENDUM to FAR 52.212-1(b), Submission of Offers

Addenda to paragraph (b) Submission of Quotes: 

1) Quoters must have an active entity registration in the System for Award Management in order to submit a quote.  https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall Technical Quote, Reverent  Experience, Price Proposal     

a) Technical Quote– The technical quote shall address the evaluation factors in 52.212-2.  At a minimum technical quote will include:

1.  Equipment - Describe the equipment you will use to accomplish the project (see equipment list in the Schedule of Items).  Include make and model of proposed equipment. Describe cutting/processing abilities and limitations regarding tree size.  Please limit this information to 2 pages

2. Key Personnel - List the names and proposed duties of key personnel who will be assigned to the project as well as their experience, including the overall Project Manager, Logging Supervisor, Supervisor, Falling Crew and individual sub-managers (such as individuals supervising sub-contractors.  Limit this response to no more than 2 pages.  Do you have enough equipment and personnel to complete the project within the period of performance?

3. Availability.  Availability means that the contractor is available to start project with short notice (3-5 days) Provide a list of contracts you currently are working on or have been awarded to show your availability for this award.  Do you have enough equipment and personnel to complete this project within the period of performance?

4. Relevant Experience - List of references to call or contact from the last 3 years

Each reference shall include the following information:

1. Date of contract
2. Type of work, contract name, etc
3. Contract number
4. Acres
5. Agency
6. CO and/or COR name & telephone number

            And answer the following questions:

7.  Quality of Work - - the quoter will be evaluated on compliance with previous contract requirements, accuracy of work and technical excellence

8. Business -the quoter will be evaluated on demonstrated effective management, ability to manage projects involving subcontracts, working relationship with Contracting Officer and technical representatives, reasonable/cooperative behavior, flexibility, effective contractor recommended solutions, business like concern for Government interest.

9. Timeliness of Performance – the quoter will be evaluated on meeting contract milestones, reliability, responsiveness to direction deliverable completed on time and adherence to contract schedule.

10. Cost control - the quoter will be evaluated on the ability to perform the work within or below budget, use of cost efficiencies, submission of reasonably priced change proposal and providing current, accurate and complete billing. 

Other sources may be utilized to determine quoters’ experience and evaluator knowledge of quoters performance may be utilized.    

a) Price Quote– Include the following:  1) completed, and sign page 1 of this solicitation, 2) Acknowledge any amendments for this solicitation by completing and signing the posted SF-30.              

3) Notification of Subcontracting

The Contractor shall notify the Contracting Officer as part of their solicitation response of any subcontract arrangement.  The subcontractor shall have the experience and be equipped for such work.  The written notification shall include as a minimum:

1. The name, address, UEI number and telephone number of the subcontractor
2. The date upon which the subcontract was entered into and its duration
3. A detailed description of the work being subcontracted including a list of contract items, units, etc., as appropriate.
4. Documentation of the subcontractor's representative authority.

Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract.  Any subcontract agreement shall contain all terms and conditions of the prime contract.

4)  Submit quote by email to Jared Machgan Jared.Machgan@usda.gov_ so that it is delivered into this inbox by the due date and time.  Emails should contain 4 separate attachments (Technical Reverent Experience, Price Proposal, and Subcontractor information (if subcontracting.) in Microsoft Word or Adobe PDF format.  Be aware that large attachments may increase the time required to deliver an email.  It is the quoters responsibility to confirm receipt of the quote from _Jared.Machgan@usda.gov_.   

5) Address questions about this solicitation to _ Jared Machgan Jared.Machgan@usda.gov_. 

(End of Provision)

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a Firm-Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. (b) The Government will select the quote that represents the best benefit to the Government to fulfill the requirement based on the judgment of the contracting officer and Forest Service users.

  (1). The contracting officer will read all quotes.

  (2). Quotes deemed too expensive or not practical for the Forest Service will not be considered further and without notice to the submitter.

  (3). The Forest Service will compare quotes against each other in an impartial and simplified manner based on FAR part 13. Source selection techniques described in FAR part 15 will not be used.

  (4). The Government may ask questions to one or more submitters but is not obligated to do so.

  (5). The Government may reject all quotes.

  (6). The contracting officer and Forest Service users may use any means available to examine the past performance.

  (7). The Government may discuss price or price discounts with the one or more submitters before awarding an order or rejecting all quotes.

(c)  A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Submission of Offers:

No Later than        13 September 2025 17:00 PM Pacific

Offers shall be submitted electronically via email to jared.machgan@usda.gov

Government Point of Contacts:

Contracting Officer

Jared Machgan jared.machgan@usda.gov

Attachments List: The following attachments are made a part of this solicitation.

1. Schedule of Items Performance Work Statement

2. Wage Rates  

3 Fire Protection and Suppression Measures for Region 6 

4 Area Maps

5 Fire Plan Fillable Form

6. Willamette National Forest Road Rules 2016

7. Danger Tree Priority Roads List

Amendment Notes:

1. 08/18/2025 Amendment 0001 added to posting Updated Scedule and Performane Work Statement added.

Combined Synopsis/Solicitation for Commercial Services

FY 2025 Bedrock Danger Tree Mitigation Phase 2

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The combined synopsis/solicitation number is 1240BE25Q0079 and is issue as a Request for Quotation (RFQ) to establish a Firm-Fixed-Price contract.

The combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04, effective 15 May 2025.

This procurement is a Total Small Business Set-Aside. In accordance with FAR Clause 52.219-6, Notice of Total Small Business Set-Aside. Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

The associated North American Industrial Classification System (NAICS) code for this procurement is 115310, Support Activities for Forestry-Fuels Management Services Size Standard is $34,000,000.  The PSC is F018, NATURAL RESOURCES/CONSERVATION- OTHER FOREST/RANGE

Contract Line-Item Number (CLIN) Structure/Price Schedule:  See Attachment One.

Description of Requirement: The Willamette National Forest requires the removal hazardous trees and road repair with associated with associated equipment and materials. The scope includes Roadway Surface Maintenance, Spot Surfacing Gradation F, Load, Haul, and Place Materials, Water-bar Installation, and Drainage System Maintenance.

See Attachment 1: Solicitation RFQ 1240BE25Q0079 Bedrock Danger Tree Mitigation Phase 2 on the Willamette National Forest.

Place of Performance: The work shall be performed throughout the Middle Fork Ranger District, Westfir, Oregon.

Period of Performance (POP):

29 September 2025 through 31 August 2026

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

ADDENDUM to FAR 52.212-1(b), Submission of Offers

Addenda to paragraph (b) Submission of Quotes: 

1) Quoters must have an active entity registration in the System for Award Management in order to submit a quote.  https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall Technical Quote, Reverent  Experience, Price Proposal     

a) Technical Quote– The technical quote shall address the evaluation factors in 52.212-2.  At a minimum technical quote will include:

1.  Equipment - Describe the equipment you will use to accomplish the project (see equipment list in the Schedule of Items).  Include make and model of proposed equipment. Describe cutting/processing abilities and limitations regarding tree size.  Please limit this information to 2 pages

2. Key Personnel - List the names and proposed duties of key personnel who will be assigned to the project as well as their experience, including the overall Project Manager, Logging Supervisor, Supervisor, Falling Crew and individual sub-managers (such as individuals supervising sub-contractors.  Limit this response to no more than 2 pages.  Do you have enough equipment and personnel to complete the project within the period of performance?

3. Availability.  Availability means that the contractor is available to start project with short notice (3-5 days) Provide a list of contracts you currently are working on or have been awarded to show your availability for this award.  Do you have enough equipment and personnel to complete this project within the period of performance?

4. Relevant Experience - List of references to call or contact from the last 3 years

Each reference shall include the following information:

1. Date of contract
2. Type of work, contract name, etc
3. Contract number
4. Acres
5. Agency
6. CO and/or COR name & telephone number

            And answer the following questions:

7.  Quality of Work - - the quoter will be evaluated on compliance with previous contract requirements, accuracy of work and technical excellence

8. Business -the quoter will be evaluated on demonstrated effective management, ability to manage projects involving subcontracts, working relationship with Contracting Officer and technical representatives, reasonable/cooperative behavior, flexibility, effective contractor recommended solutions, business like concern for Government interest.

9. Timeliness of Performance – the quoter will be evaluated on meeting contract milestones, reliability, responsiveness to direction deliverable completed on time and adherence to contract schedule.

10. Cost control - the quoter will be evaluated on the ability to perform the work within or below budget, use of cost efficiencies, submission of reasonably priced change proposal and providing current, accurate and complete billing. 

Other sources may be utilized to determine quoters’ experience and evaluator knowledge of quoters performance may be utilized.    

a) Price Quote– Include the following:  1) completed, and sign page 1 of this solicitation, 2) Acknowledge any amendments for this solicitation by completing and signing the posted SF-30.              

3) Notification of Subcontracting

The Contractor shall notify the Contracting Officer as part of their solicitation response of any subcontract arrangement.  The subcontractor shall have the experience and be equipped for such work.  The written notification shall include as a minimum:

1. The name, address, UEI number and telephone number of the subcontractor
2. The date upon which the subcontract was entered into and its duration
3. A detailed description of the work being subcontracted including a list of contract items, units, etc., as appropriate.
4. Documentation of the subcontractor's representative authority.

Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract.  Any subcontract agreement shall contain all terms and conditions of the prime contract.

4)  Submit quote by email to Jared Machgan Jared.Machgan@usda.gov_ so that it is delivered into this inbox by the due date and time.  Emails should contain 4 separate attachments (Technical Reverent Experience, Price Proposal, and Subcontractor information (if subcontracting.) in Microsoft Word or Adobe PDF format.  Be aware that large attachments may increase the time required to deliver an email.  It is the quoters responsibility to confirm receipt of the quote from _Jared.Machgan@usda.gov_.   

5) Address questions about this solicitation to _ Jared Machgan Jared.Machgan@usda.gov_. 

(End of Provision)

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a Firm-Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. (b) The Government will select the quote that represents the best benefit to the Government to fulfill the requirement based on the judgment of the contracting officer and Forest Service users.

  (1). The contracting officer will read all quotes.

  (2). Quotes deemed too expensive or not practical for the Forest Service will not be considered further and without notice to the submitter.

  (3). The Forest Service will compare quotes against each other in an impartial and simplified manner based on FAR part 13. Source selection techniques described in FAR part 15 will not be used.

  (4). The Government may ask questions to one or more submitters but is not obligated to do so.

  (5). The Government may reject all quotes.

  (6). The contracting officer and Forest Service users may use any means available to examine the past performance.

  (7). The Government may discuss price or price discounts with the one or more submitters before awarding an order or rejecting all quotes.

(c)  A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Submission of Offers:

No Later than        13 September 2025 17:00 PM Pacific

Offers shall be submitted electronically via email to jared.machgan@usda.gov

Government Point of Contacts:

Contracting Officer

Jared Machgan jared.machgan@usda.gov

Attachments List: The following attachments are made a part of this solicitation.

1. Schedule of Items Performance Work Statement

2. Wage Rates  

3 Fire Protection and Suppression Measures for Region 6 

4 Area Maps

5 Fire Plan Fillable Form

6. Willamette National Forest Road Rules 2016

7. Danger Tree Priority Roads List