W065--surgery laser services

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:

Surgical Laser Services for Kansas City VAMC

*** See Statement of Requirement below for details ***

If this is within your capability, please respond with the information below:

Company Name

Address

Point of Contact

Phone, Fax, and Email

UEI number

GSA Contract (as applicable)

Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.

Brochures of product being offered to include specifications.

Meet the Buy American statute FAR 52.225-1

Authorized service provider letter from OEM

Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at https://search.certifications.sba.gov/.

Point of Contact for this Sources Sought is:

veronica.flores@va.gov

Department of Veterans Affairs

Network Contracting Office -15

3450 S. 4th Street Trafficway

Leavenworth, KS. 66048Â

STATEMENT OF REQUIREMENT (SOR)

Title:Â Surgical Laser Services Kansas City VA Medical Center

Period of Performance:Â 5 Year Ordering Period

Location:Â Kansas City VA Medical Center (KCVAMC), 4801 East Linwood Boulevard, Kansas City, MO 64128-2226

1. Purpose

The Kansas City VA Medical Center (KCVAMC) Surgical Services requires comprehensive surgical laser support to facilitate complex surgical procedures. Surgical lasers are essential for precision ablation and are used across a variety of clinical applications. This requirement includes the provision of laser equipment, accessories, and qualified technician services on an as-needed basis.

2. Scope of Work

The contractor shall provide the following equipment and services:

2.1 Equipment Types

120H Holmium Laser w/Moses Technology laser system must be housed at the VA Facility throughout the duration of the contract.

CO laser systems as required

CO Direct Line of Sight laser systems as required

GreenLight laser systems as required

KTP laser systems as required

Lithotripsy laser systems as required

If additional surgical lasers will be required there will be a modification to add the additional lasers.

2.2 Accessories and Supplies

Laser fibers

Handpieces

Instruments

Other necessary accessories

2.3 Services

Qualified technician support for equipment setup, operation, and malfunction response

Delivery, setup, and removal of equipment per procedure schedule

Maintenance documentation for all equipment used

3. Service Delivery Requirements

Services shall be provided on a case-by-case basis in accordance with the contract.

All equipment must be in optimum operating condition at the time of use.

Only the OR Scheduler or authorized designee may request laser services.

Services will be requested only during normal business hours, Monday through Friday, 7:30 a.m. to 7:00 p.m.

No services will be requested or reimbursed outside these hours, including weekends and federal holidays.

4. Contractor Responsibilities

4.1 Arrival and Check-In

Contractor must check in with the OR Unit Manager or designee upon arrival (5th Floor, OR).

Equipment must be delivered to the OR front desk at least 1 hour prior to the scheduled procedure.

4.2 Equipment Pre-Testing

If the laser is not housed at KCVAMC, it must undergo pre-testing by Healthcare Technology Management.

If the laser is already housed at KCVAMC, the contractor must still arrive 1 hour prior with all required supplies.

4.3 Failed Equipment

If contractor-owned equipment fails inspection or pre-test, the VA is not obligated to reimburse for the cancelled or rescheduled procedure.

4.4 Sterilization

Deliver such items to Sterile Processing Service (SPS) (Ground Floor) at least 2 business days prior to the procedure. A count sheet and IFU (Instructions for use) is to be made available.

4.5 Technician Support

A qualified laser technician/operator must:

Arrive with all requested equipment, accessories, and fibers.

Provide a hard copy of current maintenance records for all equipment used.

4.6 Equipment Handling

Contractor is responsible for:

Timely drop-off and setup of equipment prior to treatment.

Removal of all equipment after the procedure.

5. Delivery Requirements

Delivery Location:

Department of Veterans Affairs

Kansas City VA Medical Center

4801 East Linwood Boulevard

Kansas City, MO 64128-2226

Federal Holidays Observed by the VA Medical Center

New Year's Day

Labor Day

Martin Luther King, Jr. Day

Columbus Day

President's Day

Veterans Day

Memorial Day

Thanksgiving Day

Juneteenth

Christmas Day

Independence Day

and any other day specifically designated by the President of the United States.