U. S. Consulate Merida – CONS AV System Annual Preventive Maintenance

The Department of State seeks a contractor to provide annual preventive maintenance services for the Consular Audiovisual (AV) System at the U.S. Consulate General in Merida, Mexico, including maintenance of intercom, paging, and display equipment. This firm fixed-price procurement will be awarded on a lowest price technically acceptable basis to a responsible offeror, with award decisions made on initial quotations without discussions unless companies fall within the competitive range. Key requirements include providing 14 annual routine maintenance inspections, on-demand emergency service calls, and live remote technical support during business hours (8:00 AM–4:30 PM, Monday–Friday), with all preventive maintenance costs including labor, materials, tools, insurance, and overhead incorporated into quoted unit prices. Prospective bidders must possess a valid CAGE Code, maintain current SAM.gov registration, and demonstrate NDAA Section 889 compliance, while contractor personnel must have at least one year of experience or PSNI certification and obtain required security clearances within 30 days of award. Quotations are due April 14, 2026 at 5:00 PM CST local time and must be submitted electronically to meridaprocurement@state.gov, with the solicitation number 19MX5226Q0014 and requisition number PR15828748.

This is an unrestricted acquisition with no small business set-aside, and no incumbent or previous contractor information is identified in the solicitation documents. The contract is structured as a firm fixed-price agreement payable entirely in Mexican Pesos with a one-year base period and four optional one-year renewal periods, though no specific budget range or estimated award value is disclosed in the materials. The contractor must complete all preventive maintenance work within 15 calendar days from the start date, with performance measured by limiting customer complaints to no more than one per month and maintaining public liability insurance of at least $10,000 property damage/$100,000 cumulative. Payments will be made via Electronic Funds Transfer within 30 business days of invoice submission following completion of services. The place of performance is located at the U.S. Consulate General Merida in Xcumpich, Merida, Yucatan, Mexico (97204), with the contract administered by and payments processed through the consulate at Calle 60 Av. Prolongacion #1, Via Montejo, Merida 97204, Mexico.