Smoky Circle Fire Center HVAC Replacement
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 127EAX26Q0006
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Grants, New Mexico 87020, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Forest Service, CSA Southwest 7, is soliciting quotations for HVAC replacement services at the Smokey Circle Fire Center located in Grants, New Mexico (Solicitation 127EAX26Q0006). The scope of work requires the contractor to remove, dispose, and replace three existing evaporative cooler (swamp cooler) units and associated ducting, as well as reinstall any damaged HVAC ducting, ceiling drywall, texture, moisture barriers, and insulation. The evaporative coolers must meet specific technical specifications, including side or bottom draft design with up to 6,500 CFM capacity and compatibility with 1/2 HP or 3/4 HP motors. Evaluation criteria include technical approach, past performance (with three similar project references required from the last three years), and price, with the contract awarded to the technically highest-rated offeror at a fair and reasonable price. Critical deadlines include March 13, 2026, for the mandatory organized site visit at 9:30 AM, March 19, 2026, at 1:00 PM CDT for submission of requests for information, and March 30, 2026, at 1:00 PM CDT for quote submission.
This solicitation is designated as a Total Small Business Set-Aside with a small business size standard of $19 million under NAICS code 238220. No incumbent contractor information has been provided in the solicitation documents. The contract will be awarded on a firm-fixed-price basis for a single award, with the contract period of performance running from April 1, 2026, to July 3, 2026. The contractor must begin work within 10 calendar days of receiving notice to proceed and complete all work within 90 calendar days. The work encompasses 12 line items including cooler units, motors, pads, floats, pumps, wiring, vents, ductwork, drywall, materials, mobilization, and labor, with performance and payment bonds required. Davis-Bacon wage rates apply to this construction project, and invoices must be submitted electronically via the Department of Treasury's Invoice Processing Platform.
Notice text
2 versions
Update #2 · Latest ·
Organized Site Visit
A Forest Service organized site visit has been scheduled for March 13th, 2026, at 9:30 AM local time.
Requests For Information (RFI’s)
RFI’s) are required to be submitted to the Contracting Officer, Troy McCullough (troy.mccullough@usda.gov), via email no later than March 19th, 2026, 1:00 PM Central Daylight Time. No questions will be accepted after this date and time.
Quote Due Date
All quotes shall be emailed to the Contracting Officer, Troy McCullough (troy.mccullough@usda.gov), no later than March 30th, 2026, 1:00 PM Central Daylight Time.
The Contractor shall furnish all supervision, materials, equipment, vehicles, tools, parts, labor, transportation, and miscellaneous items needed to remove, dispose, and replace the existing HVAC units and associated ducting work. The contractor shall reinstall any damaged HVAC ducting, Ceiling drywall, texture, moisture barrier and insulation that may be required.
All work shall be in accordance with the plans and specifications contained herein. No changes to the specifications, terms, or conditions shall be made without the prior approval of the Contracting Officer in writing. All submittals for changes or substitutions will be subject to a maximum review time of 10 business days and notice of acceptance or rejection will be sent to the contractor by the CO or COR. The contractor is responsible for complying with all applicable regulations and obtaining all permits for this work.
Update #1 ·
The Contractor shall furnish all supervision, materials, equipment, vehicles, tools, parts, labor, transportation, and miscellaneous items needed to remove, dispose, and replace the existing HVAC units and associated ducting work. The contractor shall reinstall any damaged HVAC ducting, Ceiling drywall, texture, moisture barrier and insulation that may be required.
All work shall be in accordance with the plans and specifications contained herein. No changes to the specifications, terms, or conditions shall be made without the prior approval of the Contracting Officer in writing. All submittals for changes or substitutions will be subject to a maximum review time of 10 business days and notice of acceptance or rejection will be sent to the contractor by the CO or COR. The contractor is responsible for complying with all applicable regulations and obtaining all permits for this work.
Files
| File | Type | Posted |
|---|---|---|
| 127EAX26Q0006 Smokey Circle HVAC Solicitation.pdf | ||
| 127EAX26Q0006 Smokey Circle HVAC Solicitation.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Smoky Circle Fire Center HVAC Replacement | Award Notice | |
| This notice | Solicitation |
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