Preventive Maintenance on AC Units

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking preventive maintenance services for air conditioning units at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The contract will involve bi-monthly replacement of filters for 21 window A/C units and 814 fan coil units, with specific filter requirements including MERV 8 filters for 786 units and MERV 11 filters for 28 "clean rooms". Contractors must perform thorough maintenance including vacuuming and cleaning units, disposing of old filters, and documenting work with photographs. Work must be completed during normal business hours (Monday-Friday 0700-1630), with potential for special arrangements outside standard times. The solicitation follows NAICS category 238220 for Plumbing, Heating, and Air-Conditioning Contractors and PSC code J041 for maintenance of refrigeration and air conditioning equipment.

The pre-solicitation notice indicates no specific set-aside designation for the contract, suggesting it is open to all qualified contractors. The contract structure includes a base period with four potential one-year option periods, providing potential long-term engagement. The VA will provide government-furnished supplies, including 1 gallon of motor oil and 800 algaecide tablets for maintenance purposes. While specific award value is not detailed in the notice, the comprehensive maintenance requirements for over 835 total A/C units suggest a substantial service contract. The response deadline for the sources sought notice is January 24, 2025, by which interested contractors must submit their capabilities and qualifications for performing the specified preventive maintenance services at the medical center.