JEOL SEM Repair - West Point

The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis intends to solicit repair services for a JEOL scanning electron microscope (model JSM-IT500HRLA) at West Point, with responses to a sources-sought notice due by August 14, 2026. The Government currently intends to award a sole-source, firm-fixed-price contract to JEOL USA Inc. under FAR 16.507-6(b)(2) (only one awardee capable), but is soliciting alternative vendors to support a potential competitive procurement.

Work is performed at Bartlett Hall Science Center, USMA, West Point, New York. The microscope requires emitter replacement and repairs to address vacuum failure and pump malfunction. The contractor must provide all personnel, equipment, supplies, and tools necessary to achieve full operational capacity to factory specifications within a two-month performance period (start net July 15, 2026). Work is conducted Monday through Friday, 0630–1700 Eastern Standard Time, with no overtime authorized and a maximum 40-hour work week.

Key personnel include a Program Manager with ten years' management experience and field service expertise on scanning electron microscopes, plus an Alternate Program Manager with equivalent qualifications. The contractor must establish a Prevention-Based Quality Control Program, maintain a Property Management System for government-furnished equipment, and complete AT Level I training within 30 calendar days. The estimated repair costs are $52,591.48 for emitter replacement and $24,196.03 for evacuation system repair.

The procurement is categorized under NAICS 811210 (Electronic and Precision Equipment Repair and Maintenance, $34 million size standard) and PSC J066. Small businesses in all socioeconomic categories (8(a), SDB, HUBZone, SDVOSB, WOSB) are encouraged to respond.