J065--Olympus Scope Repair Contract

The Department of Veterans Affairs (VA) Veterans Health Administration Veterans Integrated Service Network 10 has issued a Special Notice for a sole-source contract with Olympus Corporation of The Americas. The notice pertains to preventive maintenance services for ophthalmic equipment at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The contract opportunity is classified under NAICS code 811210 with a small business size standard of $34 million. The VA intends to negotiate directly with Olympus Corporation under FAR 6.302.1, which allows for a sole-source procurement when only one responsible source can satisfy agency requirements. The contract period will span from May 15, 2025, through May 14, 2026, with two additional one-year option periods.

The primary objective of this Special Notice is to secure comprehensive maintenance services for endoscopic equipment, including preventive and emergency maintenance, technical telephone support, parts, labor, and shipping. Potential contractors are required to submit responses demonstrating clear and convincing evidence that competition would be advantageous to the government by 10:00 am on April 25, 2025. All responses must be emailed directly to Janel.Tate-Montgomery@va.gov, with no telephone inquiries permitted. The VA emphasizes that this notice is not a competitive solicitation or request for proposals, and the determination to proceed without competition remains solely at the government's discretion. Contractors should note that this is a targeted procurement specifically for Olympus Corporation, with strict requirements for justifying any alternative competitive approach. The contract opportunity represents a focused procurement strategy to ensure continuous and specialized maintenance of critical medical equipment at the VA medical center.