J065--Intent to Sole Source: Olympus Soltive Laser Maintenance Agreement

The Department of Veterans Affairs Veterans Health Administration, through Network Contract Office 1 Procurement Office East, has issued a Special Notice announcing their intent to sole source a maintenance agreement for an Olympus SOLTIVE SuperPulsed Laser System. The contract will be awarded to Olympus America Inc., located in Center Valley, Pennsylvania, to provide a firm-fixed price base service agreement plus two option years for the laser system used at the Manchester VA Medical Center. The procurement falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance, with an estimated total value of $52,499.88. The government intends to utilize the authority under FAR Part 13.106-1(b) for soliciting from a single source. This notice serves as market research to determine if the sole source approach is appropriate for this specialized medical equipment maintenance requirement.

The primary purpose of this Special Notice is to provide other potential contractors an opportunity to demonstrate their qualifications before the government proceeds with the sole source award to Olympus America Inc. Interested parties must submit their responses by June 24, 2025, at 5:00 PM EST to kurt.fritz@va.gov, including detailed documentation proving their capability to provide similar products and services. The government's justification for sole sourcing is based on Olympus's policy against third-party repairs and their assertion that non-Olympus parts could compromise the instrument's functionality. Any contractor wishing to be considered must be able to provide maintenance services for the specialized lithotripsy laser system, including corrective maintenance, planned maintenance, and software maintenance. The government retains full discretion in determining whether to proceed with competitive procurement based on the responses received, and this notice explicitly states it is not a request for competitive proposals nor does it constitute an available solicitation.