J065--Draeger Apollo Anesthesia Machines Service Agreement

The Department of Veterans Affairs, specifically Network Contracting Office 16, is seeking a service agreement for maintaining four Draeger Apollo Anesthesia Machines at the Alexandria VA HealthCare System in Pineville, Louisiana. The contract requires a comprehensive maintenance and support package that includes telephone technical assistance, preventative maintenance, scheduled and emergency servicing, and on-site response for the medical equipment. Interested offerors must submit technical proposals by June 11, 2025, at 2:30 PM CDT, with technical questions due by June 6, 2025, at 2:30 PM CDT. All respondents must have an active registration in the System for Award Management (SAM) and be prepared to provide a three-volume proposal consisting of Technical Capability, Pricing, and Schedule Service Plan. Evaluation criteria will likely focus on technical expertise, OEM certification, response times, and comprehensive service capabilities.

The solicitation is a total small business set-aside, with a specific preference for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) that are certified through the SBA Veteran Small Business Certification program. The contract is structured as a firm-fixed price agreement with a base 12-month period from July 1, 2025, to June 30, 2026, and potential for four additional 12-month option periods, which could extend the total contract duration to five years. While a specific total contract value was not explicitly stated, the solicitation suggests a comprehensive service commitment for the four anesthesia machines located at 2495 Shreveport Hwy in Pineville, LA. Contractors must be OEM-authorized dealers or resellers with proper Draeger certification, capable of providing services during standard business hours (0800-1630 CST, Monday-Friday), and meeting stringent performance requirements including 100% preventative maintenance completion and 95% service documentation.