J041--Solicitation - Cooling Tower Fill Replacement and Repairs
Closed Solicitation Posted
- Solicitation number
- 36C24225Q0180
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- NY 13441
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration (VA VHA) is soliciting quotes for cooling tower fill replacement and resealing joints at the Rome VA Community Based Outpatient Clinic in Rome, NY. The procurement involves replacing fill material and resealing joints on two Baltimore Air Coil VT1-N220-NMR cooling towers, with specific requirements for PVC fill material that meets original equipment manufacturer specifications and has a maximum flame spread rating of five. Technical quotes are limited to 20 pages and must include evidence of trained technicians, pricing, and up to three past performance examples. Evaluation will be based on commercial item criteria outlined in section 52.212-2, with quotes due by February 14, 2025 at 4:00 PM EST. Contractors must follow specific performance guidelines, including coordinating with the chiller plant supervisor and ensuring only one tower is out of service at a time.
The contract is designated as a total small business set-aside under NAICS code 811310 with a $12.5 million size standard. The period of performance is scheduled from March 1, 2025 through May 31, 2025, with work to be conducted Monday through Friday between 7:00 AM and 4:00 PM, excluding federal holidays. The place of performance is 125 Brookley Road, Rome, NY 13441. The solicitation is a firm-fixed-price contract with payment upon completion, and contractors must comply with EPA regulations and provide Material Safety Data Sheets for any hazardous materials. Wage rates are governed by the Service Contract Act Wage Determination for Herkimer and Oneida Counties, with minimum wages established at $17.20 per hour under Executive Order 14026. The scope of work requires comprehensive cooling tower maintenance, including all necessary labor, equipment, and materials to complete the fill replacement and joint resealing project.
Notice text
5 versions
Update #5 · Latest ·
*Amendment 3* This amendment extends the due date and time for vendor quotes to 02/14/2025 at 4:00pm EST. The estimated period of performance for this requirement has been changed to 03/01/2025 to 05/31/2025.
*Amendment 2* This amendment extends the estimated period of performance for this requirement to 02/01/2025 to 05/31/2025 to allow for lead time if materials need to be ordered.
*Amendment 1* This amendment extends the response due date to 01/21/2025 at 4:00pm EST and adds photos of the cooling towers being serviced.
This requirement is being solicited as a small business set-aside. This firm fixed price requirement is for Cooling Tower Fill Replacement and Resealing Joints at the Rome VA Community Based Outpatient Clinic (CBOC) located at 125 Brookley Road, Rome, NY 13441, from 02/01/2025 to 04/15/2025.
Vendors should review and complete the entire solicitation. If a vendor plans to submit a quote, please be sure to review the following sections.
- B.2 STATEMENT OF WORK
- B.3 PRICE/COST SCHEDULE
- E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
- E.3 52.212-2 EVALUATION – COMMERCIAL ITEMS (2014) TAILORED
Update #4 ·
*Amendment 2* This amendment extends the estimated period of performance for this requirement to 02/01/2025 to 05/31/2025 to allow for lead time if materials need to be ordered.
*Amendment 1* This amendment extends the response due date to 01/21/2025 at 4:00pm EST and adds photos of the cooling towers being serviced.
This requirement is being solicited as a small business set-aside. This firm fixed price requirement is for Cooling Tower Fill Replacement and Resealing Joints at the Rome VA Community Based Outpatient Clinic (CBOC) located at 125 Brookley Road, Rome, NY 13441, from 02/01/2025 to 04/15/2025.
Vendors should review and complete the entire solicitation. If a vendor plans to submit a quote, please be sure to review the following sections.
- B.2 STATEMENT OF WORK
- B.3 PRICE/COST SCHEDULE
- E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
- E.3 52.212-2 EVALUATION – COMMERCIAL ITEMS (2014) TAILORED
Update #3 ·
*Amendment 1* This amendment extends the response due date to 01/21/2025 at 4:00pm EST and adds photos of the cooling towers being serviced.
This requirement is being solicited as a small business set-aside. This firm fixed price requirement is for Cooling Tower Fill Replacement and Resealing Joints at the Rome VA Community Based Outpatient Clinic (CBOC) located at 125 Brookley Road, Rome, NY 13441, from 02/01/2025 to 04/15/2025.
Vendors should review and complete the entire solicitation. If a vendor plans to submit a quote, please be sure to review the following sections.
- B.2 STATEMENT OF WORK
- B.3 PRICE/COST SCHEDULE
- E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
- E.3 52.212-2 EVALUATION – COMMERCIAL ITEMS (2014) TAILORED
Update #2 ·
*Amendment 1* This amendment extends the response due date to 01/21/2025 at 4:00pm EST.
This requirement is being solicited as a small business set-aside. This firm fixed price requirement is for Cooling Tower Fill Replacement and Resealing Joints at the Rome VA Community Based Outpatient Clinic (CBOC) located at 125 Brookley Road, Rome, NY 13441, from 02/01/2025 to 04/15/2025.
Vendors should review and complete the entire solicitation. If a vendor plans to submit a quote, please be sure to review the following sections.
- B.2 STATEMENT OF WORK
- B.3 PRICE/COST SCHEDULE
- E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
- E.3 52.212-2 EVALUATION – COMMERCIAL ITEMS (2014) TAILORED
Update #1 ·
This requirement is being solicited as a small business set-aside. This firm fixed price requirement is for Cooling Tower Fill Replacement and Resealing Joints at the Rome VA Community Based Outpatient Clinic (CBOC) located at 125 Brookley Road, Rome, NY 13441, from 02/01/2025 to 04/15/2025.
Vendors should review and complete the entire solicitation. If a vendor plans to submit a quote, please be sure to review the following sections.
- B.2 STATEMENT OF WORK
- B.3 PRICE/COST SCHEDULE
- E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
- E.3 52.212-2 EVALUATION – COMMERCIAL ITEMS (2014) TAILORED
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| J041--Solicitation - Cooling Tower Fill Replacement and Repairs | Pre-Solicitation |
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