Revised Final SOW - 36C242-25-AP-0741 - Cooling Tower Repair.pdf
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- Solicitation number
- 36C24225Q0180
About this file
This Statement of Work outlines requirements for Cooling Tower Fill Replacement and Resealing Joints at the Rome VA Community Based Outpatient Clinic in Rome, NY, to be performed between February 1, 2025 and May 31, 2025. The work involves two Baltimore Air Coil VT1-N220-NMR cooling towers (serial numbers U026302101 and U026302103) located at ground level on the facility's south side.
The contractor must provide all labor, equipment, and materials to remove existing fill material and install new PVC cooling tower fill that meets or exceeds original specifications, with a maximum flame spread rating of five per ASTM E84 and suitability for water temperatures up to 140°F. Key requirements include following Baltimore Air Coil's written instructions, coordinating with the chiller plant supervisor for lockout procedures, ensuring only one tower is out of service at a time, and providing documentation for any non-OEM fill material performance. Work must be conducted Monday-Friday between 7:00am and 4:00pm, excluding federal holidays, with all on-site work scheduled in advance with VA. The contractor must also comply with EPA regulations and provide Material Safety Data Sheets for any hazardous materials.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24225Q0180 0003.pdf | ||
| 36C24225Q0180 0002.pdf | ||
| 36C24225Q0180 0001.pdf | ||
| 36C24225Q0180 - Cooling Tower Repair.pdf | ||
| Oneida County Wage Determination.pdf |
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Text version
B.2 STATEMENT OF WORK
B.2.1 GENERAL
1. This firm fixed price requirement is for Cooling Tower Fill Replacement and Resealing Joints at the Rome VA Community Based Outpatient Clinic (CBOC) located at 125 Brookley Road, Rome, NY 13441, from 02/01/2025 to 05/31/2025.
2. The contractor shall provide all labor, travel, equipment, materials to perform the requirement.
3. The contactor shall be responsible for removal and proper disposal of old fill material.
4. The contractor shall only furnish new standard parts (manufactured by the maker of the equipment, or equal thereto) excluding consumables. All parts shall be of current manufacture
(or equal thereto) and shall have full compatibility with presently installed equipment. All services shall follow Original Equipment Manufacturer (OEM) and Industry Standards.
5. Equipment List
Name Model # Serial Numbers
Baltimore Air Coil (BAC) VT1-N220-NMR U026302101; U026302103
B.2.2 SCHEDULE
1. On-site service shall be conducted during regular business hours from Monday-Friday between
7:00am to 4:00pm excluding Federal Holidays (New Year’s Day, Birthday of Martin Luther King Jr., Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day). Any other day specifically declared by the
President of the United States to be a national holiday.
2. All on-site work shall be scheduled in advance with VA.
B.2.3 FILL MATERIAL
1. The contractor shall provide and install new Cooling Tower Fill for two (2) cooling towers that are adjoined and located along the south side of the Rome CBOC at ground level.
a. Contractor shall provide PVC fill material that meets or exceeds the original cooling tower fill specifications and is sized to properly fit per the tower OEM specifications. Fill shall be PVC, resistant to rot, decay, and biological attack; with a maximum flame spread rating of five per ASTM E84 and fabricated, formed and installed to ensure that water breaks up into droplets. The material shall be suitable for an entering water temperature of up to 140F.
b. For non-OEM fill material, provide documentation of performance, tested in accordance with Cooling Tower Institute (CTI) Standard 201 on BAC’s V-series Blow-Thru Counterflow towers. Where such documentation does not exist, provide an independent testing and inspection agency to substantiate performance equal to, or better, than the OEM fill when applied to the VT1-N220-NM model cooling tower.
c. If the cooling tower does not meet the OEM performance with the non-OEM fill material, the Contractor shall make the corrections necessary to bring the tower into compliance with the specified performance including replacing the tower fill with OEM fill, if necessary. Additional tests will be required until the tower meets the specified performance. Costs for the tower corrections, and tests shall be borne by the Contractor.
Contractor shall provide documentation of the testing and inspection agency’s qualifications or the documentation of non-OEM fill performance as part of their technical package.
B.2.4 JOINT SEALANT SPECIFICATION
1. Sealant that is intended for stainless steel cooling tower basins that can remain immersed in typical chemically treated cooling tower water, as well as cold and dry winter conditions.
B.2.5 INSTALLATION
1. Contractor shall remove existing fill material and install new cooling tower fill according to
Baltimore Air Coil’s written instructions and seal the basin joints as per this scope of work and contract documents. Installation shall include all labor, lifts, hardware, safety equipment, and disposal.
2. Contractor shall lockout the cooling towers before servicing in coordination with the chiller plant supervisor.
3. The contractor shall assume that the spray header, spray branches, drift eliminators, and access panels will need to be removed and stored for re-installation to allow for fill replacement.
4. No more than one cooling tower shall be out of service at any time for to this work.
5. Contractor will follow all Environmental Protection Agency (EPA) regulations while performing cleaning and disinfecting tasks, including any sludge, run-off, and cleaning agent.
6. Contractor shall provide Material Safety Data Sheets for any hazardous materials for review by the Contracting Officer Representative prior to being brought on site.
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