J041--HVAC Chiller Maintenance Service
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26123Q0535
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation seeks offers for HVAC chiller maintenance services for three Department of Veterans Affairs medical facilities located in Palo Alto, Menlo Park, and Livermore, California. Required services include annual and semi-annual inspections, testing, maintenance, and repairs to chillers. Offerors must have experience maintaining HVAC equipment in healthcare, industrial, research, and commercial facilities. Evaluation will consider price, technical approach, and past performance. The closing date for offers is April 26, 2023.
There is no set-aside designation. The primary NAICS code is 238220 and PSC code R499. The requirement is new without an incumbent. The base period of performance is one year from June 1, 2023 to May 31, 2024, with four one-year option periods, for maintenance of over 50 chillers across the three locations. Wage determinations are included for applicable occupations in Santa Clara, Alameda, and San Francisco/San Mateo counties of California where work will be performed.
Notice text
2 versions
Update #2 · Latest ·
Questions and Answers
36C26123Q0535
Questions:
RFI 1. Page 8 of 74, 9.1, states that, Immediately after contract award and no later than 30-days thereafter, the Contractor and the Government shall conduct a thorough inspection of the inventory (as detailed in Attachment A) and develop a list of existing deficiencies and required corrective actions . This contract encompasses three separate VA locations and a total of 39 separate chillers. Please clarify if the VA means inspection and development of a list of existing deficiencies must begin within 30-days or that it must be completed within 30-days.
RFI 2. If the VA means inspection and development of a list of existing deficiencies shall be completed within 30-days, could the VA extend this period to 90 days after award?
RFI 3. If the VA did means inspection and development of a list of existing deficiencies shall begin within 30-days of award, how long will contractor have to complete this process?
RFI 4. Page 10 of 74, states, The Contractor shall price labor hours within the price quoted in CLIN 1 in Section B, SUPPLIES OR SERVICES AND PRICES . We do not see where contractor is to price labor hours, could the VA clarify where contractor is to provide this pricing?
RFI 5. Is this a new requirement?
RFI 6. If this is not a new requirement, please provide current contract number/information.
RFI 7. When were annuals last performed on all equipment?
Answers:
RFI 1: 30 days to submit a deficiency report within the 1st 30 days and corrective schedule following acceptance of proposed repairs.
RFI 2: 90 days for survey and repairs proposal submission is acceptable.
RFI 3: Repairs scope timeline is not defined, scope and length is dependent on findings and subject to acceptance of proposal. The VA wishes to correct issues in a timely fashion but with reasonable amounts per industry standards.
RFI 4: Labor pricing for additional services shall be the same as those quoted for the other services within this contract.
RFI 5: Yes, this is a new procurement to obtain HVAC Chiller Maintenance
RFI 6: no other contract for reference.
RFI 7: in excess of 12 months.
Update #1 ·
HVAC Chiller Maintenance Service
Files
| File | Type | Posted |
|---|---|---|
| 36C26123Q0535 0001.docx | DOCX document | |
| Attachment E - Alameda County - WD No 2015-5623 Rev. No 20 Date 12-27-22.docx | DOCX document | |
| Attachment D - Santa Clara County - WD No 2015-5641 Rev No 21 Dated 12-27-2022.docx | DOCX document | |
| Attachment A - Inventory - Chillers.xlsx | XLSX spreadsheet | |
| Attachment F - S.F. - San Mateo County - WD No 2015-5637 Rev. No 22 Date 07-21-22.docx | DOCX document | |
| Attachment C - Past Performance Surveys.docx | DOCX document | |
| Attachment B - Contractor Security Requirements.docx | DOCX document | |
| 36C26123Q0535.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J041--HVAC Chiller Maintenance Service | Award Notice | |
| This notice | Solicitation | |
| J041--HVAC Chiller Maintenance Service | Pre-Solicitation |
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