Hotel Conference room
Closed Solicitation Posted
- Solicitation number
- 19AR2024Q0046
- Agency
-
Department of State
- Responses due
- Set-aside
- Local Area Set-Aside
Opportunity facts
- NAICS code
- 72111 Hotels (except Casino Hotels) and Motels
- Place of performance
- Caba Buenos Aires, Ciudad Autónoma de Argentina
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a vendor to provide a hotel conference room and associated services for a training and team building event in Buenos Aires, Argentina from September 16-20, 2024. The requirements include a large conference room that can accommodate up to 40 participants, a smaller 15-person room, coffee breaks, lunches, and a catered dinner for 40 people. The conference rooms must have specific audio-visual capabilities and dedicated WiFi. Vendors must provide firm, fixed pricing and will be evaluated on technical acceptability and lowest cost. Proposals are due by 12:30 pm on August 26, 2024.
This procurement is designated as a local area set-aside, meaning only vendors located in the Buenos Aires area are eligible to submit quotes. The estimated total value of the contract is not disclosed. The event will take place over 4.5 days, with the conference rooms required from 7 am to 5 pm each day.
Notice text
One large conference room that can sit up to 40 people, September 17-19, 2024.
o Each student space should have a notebook, pen, and water (total of 30 spaces).
o In addition, there should be four medium rectangle tables on the side near the walls,
two seats per table. Each space should have a notebook, pen, and water (total of 8
spaces). These are meant for the instructors, Program Manager, guests, and executives.
o A podium to be placed in front of the room.
o The room should be spacious enough to permit students to easily move around
• Two coffee breaks (One at appx. 10:30 a.m. and one at appx. 15:30 p.m.) for 35 people that includes
light refreshments for the four days of the conference September 16-19.
• One conference room that seats 15 people for the morning of September 20, 2024.
• One morning coffee break with light refreshments for 15 people on September 20.
• Four days of lunch included in event package for 35 people. We are looking for a dedicated space
for our group in the hotel. Examples: hotel restaurant, open space area set up, patio, pool area, etc.
It is okay to have the lunch in the same area for the five consecutive days, but not in a conference
room.
• During the four days of the event, conference room should be available 07:00 – 17:00 for
participants
• A dedicated WiFi for our conference is required as we’ll be doing exercises that require reliable and
fast internet.
Audio/Visual
• One podium and 2 microphones
• Screen and projector
• Technical support 07:00 – 17:00 September 17-19, 2024 and 07:00 – 12:00 September 20, 2024.
• Audio – should be able to project in large conference room
Additional Requirements
• Include catered dinner one evening during the week for 40 people. Dinner should be in a private
space
Files
| File | Type | Posted |
|---|---|---|
| RFQ 19AR2024Q0046 LEGAT CONF.pdf | ||
| SOW September Training (2).pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Conference and accommodation Services in Buenos Aires Argentina | Department of State | No set-aside |
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