SOW September Training (2).pdf
PDF 237 KB Posted
- Attached to
- Hotel Conference room
- Solicitation number
- 19AR2024Q0046
- Issued by
-
Department of State
About this file
This document is a Statement of Work (SOW) that outlines the lodging and venue requirements for a training and team building event in Buenos Aires, Argentina from September 15-20, 2024. The SOW specifies the need for 17 single occupancy hotel rooms at the government rate, as well as several conference rooms and catering services. The conference rooms should accommodate up to 40 participants, with additional space for instructors, managers, and executives. The requirements include audio-visual equipment, WiFi, and technical support during the event. Lunch is to be provided for 35 people over 4 days, and a catered dinner for 40 people is also required.
The related federal contract opportunity, Solicitation Number 19AR2024Q0046, is being issued by the Department of State for the hotel conference room and associated services. The solicitation describes the specific requirements in detail, including room capacities, equipment, catering, and timeframes.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 19AR2024Q0046 LEGAT CONF.pdf |
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Text version
Vanguard Training and Team Building Lodging and Venue Requirements Specifications
Buenos Aires, Argentina
Lodging
• 17 single occupancy rooms at government rate for September 15-20, 2024 (15 Vanguard members, 2 Instructors)
• Free WiFi
• Breakfast included
• Additional room charges to occupant and not part of the FBI-Hotel contract/Purchase Order
Venue
• One large conference room that can sit up to 40 people, September 17-19, 2024.
o Each student space should have a notebook, pen, and water (total of 30 spaces).
o In addition, there should be four medium rectangle tables on the side near the walls, two seats per table. Each space should have a notebook, pen, and water (total of 8 spaces). These are meant for the instructors, Program Manager, guests, and executives.
o A podium to be placed in front of the room.
o The room should be spacious enough to permit students to easily move around
• Two coffee breaks (One at appx. 10:30 a.m. and one at appx. 15:30 p.m.) for 35 people that includes light refreshments for the four days of the conference September 16-19.
• One conference room that seats 15 people for the morning of September 20, 2024.
• One morning coffee break with light refreshments for 15 people on September 20.
• Four days of lunch included in event package for 35 people. We are looking for a dedicated space for our group in the hotel. Examples: hotel restaurant, open space area set up, patio, pool area, etc.
It is okay to have the lunch in the same area for the five consecutive days, but not in a conference room.
• During the four days of the event, conference room should be available 07:00 – 17:00 for participants
• A dedicated WiFi for our conference is required as we’ll be doing exercises that require reliable and fast internet.
Audio/Visual
• One podium and 2 microphones
• Screen and projector
• Technical support 07:00 – 17:00 September 17-19, 2024 and 07:00 – 12:00 September 20, 2024.
• Audio – should be able to project in large conference room
Additional Requirements
• Include catered dinner one evening during the week for 40 people. Dinner should be in a private space
File details come from the government source that posted it. Updated .