Grounds Maintenance Services (Short-Term) - Houston National Cemetery

***EDIT 12/05/2024: Amendment added to attachments "36C78625Q50047 A00001" and "36C78625Q50047 A00001 Evaluation of Quotes". Offerors must include signed amendment with offer submission. Offers that do not include the signed amendment and/or added evaluation criteria for Technical Acceptability deterimination will not be considered for award.***

The Department of Veterans Affairs, National Cemetery Administration, Contracting Services, 18434 Joplin Road, Triangle, VA 22172 is soliciting quotations for Grounds Maintenance Services at Houston National Cemetery, 10410 Veterans Memorial Drive, Houston, TX 77038.

Note: This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation, offerors must be certified through Small Business Administration (SBA) VetCert.

https://veterans.certify.sba.gov/

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation. 

Basis of Award.  This procurement is being conducted pursuant to FAR Part 13 procedures.  The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a Firm, Fixed-priced, Services contract with a Base period of four (4) months with no option periods.

Evaluation of Quotes: 

Quotes will be evaluated in the following manner.  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable (LPTA)

To be considered “Technically acceptable” quotes must contain:

• Resume of Cemetery Operations Supervisor. This position must be an employee of prime contractor and cannot be subcontracted. Supervisor changes after commencement of contract must be approved by the Contracting Officer.
• Signed attachment “36C78625Q50040 Contract Clauses”
• Completed attachment “36C78625Q50040 Solicitation Provisions”
• Completed attachment “36C78625Q50040 Price Schedule”

Past Performance will be evaluated by review of CPARS. Offerors with negative CPARS ratings for similar services will not be considered for award.

Wage Determination Information: U.S. Department of Labor Wage Determination 2015-5233, rev. 28, published July 22, 2024, is applicable to all services provided under the contract.

Current Federal Acquisition Circular: Federal Acquisition Circular (FAC) 2024-06 was published in the Federal Register July 25, 2024.

Site Visit Information: A site visit will be held at 9am local on December 5th and 6th, 2024. Offerors may attend either session. In accordance with FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Incumbent Contractor Information:The incumbent contractor is Sanford Federal, Inc. under contract number 36C78623D50307. Further information regarding this contract can be located at: https://www.fpds.gov/

Questions and Answers: All solicitation questions must be submitted through email to the Contracting Officer: brian.werner2@va.gov. Vendor questions must be received by 3pm EST on December 11, 2024, and will be answered via solicitation amendment no later than December 13, 2024. Questions submitted after the Q&A due date will not be answered.

Offer Due Date: All quotations shall be sent via email to the Contracting Officer: brian.werner2@va.gov. Submissions must be received by 3pm EST on Thursday, December 19, 2024.  Late submissions will not be accepted.  Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Governments timely receipt of their quote.

Solicitation Attachments:

“SOW HNC Grounds Maintenance”

“36C78625Q50047 Price Schedule”

“36C78625Q50047 Solicitation Provisions”

“36C78625Q50047 Contract Clauses”

The Department of Veterans Affairs, National Cemetery Administration, Contracting Services, 18434 Joplin Road, Triangle, VA 22172 is soliciting quotations for Grounds Maintenance Services at Houston National Cemetery, 10410 Veterans Memorial Drive, Houston, TX 77038.

Note: This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation, offerors must be certified through Small Business Administration (SBA) VetCert.

https://veterans.certify.sba.gov/

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation. 

Basis of Award.  This procurement is being conducted pursuant to FAR Part 13 procedures.  The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a Firm, Fixed-priced, Services contract with a Base period of four (4) months with no option periods.

Evaluation of Quotes: 

Quotes will be evaluated in the following manner.  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable (LPTA)

To be considered “Technically acceptable” quotes must contain:

• Resume of Cemetery Operations Supervisor. This position must be an employee of prime contractor and cannot be subcontracted. Supervisor changes after commencement of contract must be approved by the Contracting Officer.
• Signed attachment “36C78625Q50040 Contract Clauses”
• Completed attachment “36C78625Q50040 Solicitation Provisions”
• Completed attachment “36C78625Q50040 Price Schedule”

Past Performance will be evaluated by review of CPARS. Offerors with negative CPARS ratings for similar services will not be considered for award.

Wage Determination Information: U.S. Department of Labor Wage Determination 2015-5233, rev. 28, published July 22, 2024, is applicable to all services provided under the contract.

Current Federal Acquisition Circular: Federal Acquisition Circular (FAC) 2024-06 was published in the Federal Register July 25, 2024.

Site Visit Information: A site visit will be held at 9am local on December 5th and 6th, 2024. Offerors may attend either session. In accordance with FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Incumbent Contractor Information:The incumbent contractor is Sanford Federal, Inc. under contract number 36C78623D50307. Further information regarding this contract can be located at: https://www.fpds.gov/

Questions and Answers: All solicitation questions must be submitted through email to the Contracting Officer: brian.werner2@va.gov. Vendor questions must be received by 3pm EST on December 11, 2024, and will be answered via solicitation amendment no later than December 13, 2024. Questions submitted after the Q&A due date will not be answered.

Offer Due Date: All quotations shall be sent via email to the Contracting Officer: brian.werner2@va.gov. Submissions must be received by 3pm EST on Thursday, December 19, 2024.  Late submissions will not be accepted.  Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Governments timely receipt of their quote.

Solicitation Attachments:

“SOW HNC Grounds Maintenance”

“36C78625Q50047 Price Schedule”

“36C78625Q50047 Solicitation Provisions”

“36C78625Q50047 Contract Clauses”