Fabrication

Open Solicitation Posted

Solicitation number
SLAC_368560_Fabrication
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Menlo Park, California 94025, United States
Points of contact

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

SLAC National Accelerator Laboratory seeks fabrication of collimator and detector components, with quotes due October 20. This is a subcontract issued by a Department of Energy management and operating contractor and is not a Federal procurement directly subject to the Federal Acquisition Regulations, though certain Federal laws and Executive Orders may apply under DOE's approved purchasing system.

Place of performance is Menlo Park, California. Required items include DSG-000110672 (1 unit), Clamp Diamond Rings DSG-000102297 (18 total units), Collimator Lid Tubes DSG-000103435 (38 total units), Identifying Collimator Plates DSG-000103585 (17 total units), Collimator Mounts DSG-000103609 (19 total units), and Base HE Light Tight components in 5mm, 10mm, 15mm, and 20mm thicknesses (totaling 20 units across variants). Respondents must provide best and final pricing and lead-time and must accept SLAC's FP Commercial Supplies-Services Terms and Conditions (August 2023) and SLAC General Terms and Conditions Supplemental Rider (Revision August 2026).

An addendum issued October 15 added a missing drawing file for DSG-000110672; acknowledgment of this addendum is required and failure to acknowledge may render a proposal non-responsive. Respondents must submit completed Representations and Certifications, including SAM.gov verification, E-Verify certification for offers exceeding $3,500, Stanford employee-relationship disclosure, toxic chemical release reporting compliance for offers exceeding $100,000, and export control representations. NAICS code is 3333, Commercial and Service Industry Machinery Manufacturing; PSC is AJ12, General Science and Technology R&D Services.

Notice text

2 versions

Update #2 · Latest ·

SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.

The following Addendum is being issued for the subject RFP_368560_Fabrication_SamPost

  • Drawing File Updated.
    • Added missing file for DSG-000110672.

This Addendum modifies the Request for Quotation and must be acknowledged. Failure to acknowledge all addenda could make your proposal non-responsive.  Please confirm that the submitted proposal is not changed because of this addendum. If proposal sent is revised because of this, please submit the revised proposal.

The following changes are hereby made to the appropriate documents containing the above-mentioned Request for Quotation (RFQ). All other terms and conditions of the RFQ remain the same.

Required item(s) listed below:

  1. DSG-000110672                                                            QTY: 1
  1. DSG-000102297 Clamp Diamond Ring               QTY: 8
  2. DSG-000102297 Clamp Diamond Ring               QTY: 10

Total - DSG-000102297 (18)

  1. DSG-000103435 Tube, Collim Lid                          QTY: 20
  2. DSG-000103435 Tube, Collim Lid                          QTY: 16
  3. DSG-000103435 Tube, Collim Lid                          QTY: 2

Total - DSG-000103435 (38)

  1. DSG-000103585 Plate, Identifying Collim          QTY: 10
  2. DSG-000103585 Plate, Identifying Collim          QTY: 6
  3. DSG-000103585 Plate, Identifying Collim          QTY: 1

Total - DSG-000103585 (17)

  1. DSG-000103609 Mt, Collimator                             QTY: 10
  2. DSG-000103609 Mt, Collimator                             QTY: 8
  3. DSG-000103609 Mt, Collimator                             QTY: 1

Total - DSG-000103609 (19)

  1. DSG-000105043 Base, HE Light Tight 5mm       QTY: 6
  2. DSG-000105043 Base, HE Light Tight 5mm       QTY: 4

Total - DSG-000105043 (10)

  1. DSG-000106241 Base, HE Light Tight 10mm    QTY: 4
  2. DSG-000106241 Base, HE Light Tight 10mm    QTY: 1
  3. DSG-000106241 Base, HE Light Tight 10mm    QTY: 1

Total - DSG-000106241 (6)

  1. DSG-000106252 Base, HE Light Tight 15mm    QTY: 1
  2. DSG-000106252 Base, HE Light Tight 15mm    QTY: 1

Total - DSG-000106252 (2)

  1. DSG-000106275 Base, HE Light Tight 20mm    QTY: 2
  2. DSG-000106275 Base, HE light Tight 20mm     QTY: 2

Total - DSG-000106275 (4)

  1. DSG-000055232 HE YAG Retainer                         QTY: 40
  2. DSG-000055232 HE YAG Retainer                         QTY: 32
  3. DSG-000055232 HE YAG Retainer                         QTY: 4

Total – DSG-000055232 (76)

  1. DSG-000098971 Base, HE Light Tight 3mm       QTY: 1
  2. DSG-000098971 Base, HE Light Tight 3mm       QTY: 1

Total - DSG-000098971 (2)

  1. PF-375-108-45 Diode Block                                      QTY: 20
  2. PF-375-108-45 Diode Block                                      QTY: 16
  3. PF-375-108-45 Diode Block                                      QTY: 2

Total - PF-375-108-45 (38)

Kind regards,

Marissa Tanomrat

Procurement Commodities Team

SLAC National Accelerator Laboratory

2575 Sand Hill Road

Menlo Park, CA 94025

Email: marissat@slac.stanford.edu

Please review the listed requirements and provide your best and final offer for both price and lead-time.

The follow has been attached for you to complete and review:

  1. Representations & Certifications Rider
  2. Confirm Attached SLAC terms are accepted: FP Commercial Supplies-Services T&Cs (August 2023)
  3. Confirm Attached SLAC terms are accepted: SLAC General Terms and Conditions Supplemental Rider (Rev. August 2026)
  1. Quote#7775

Required item(s) listed below:

  1. DSG-000110672                                                            QTY: 1
  1. DSG-000102297 Clamp Diamond Ring               QTY: 8
  2. DSG-000102297 Clamp Diamond Ring               QTY: 10

Total - DSG-000102297 (18)

  1. DSG-000103435 Tube, Collim Lid                          QTY: 20
  2. DSG-000103435 Tube, Collim Lid                          QTY: 16
  3. DSG-000103435 Tube, Collim Lid                          QTY: 2

Total - DSG-000103435 (38)

  1. DSG-000103585 Plate, Identifying Collim          QTY: 10
  2. DSG-000103585 Plate, Identifying Collim          QTY: 6
  3. DSG-000103585 Plate, Identifying Collim          QTY: 1

Total - DSG-000103585 (17)

  1. DSG-000103609 Mt, Collimator                             QTY: 10
  2. DSG-000103609 Mt, Collimator                             QTY: 8
  3. DSG-000103609 Mt, Collimator                             QTY: 1

Total - DSG-000103609 (19)

  1. DSG-000105043 Base, HE Light Tight 5mm       QTY: 6
  2. DSG-000105043 Base, HE Light Tight 5mm       QTY: 4

Total - DSG-000105043 (10)

  1. DSG-000106241 Base, HE Light Tight 10mm    QTY: 4
  2. DSG-000106241 Base, HE Light Tight 10mm    QTY: 1
  3. DSG-000106241 Base, HE Light Tight 10mm    QTY: 1

Total - DSG-000106241 (6)

  1. DSG-000106252 Base, HE Light Tight 15mm    QTY: 1
  2. DSG-000106252 Base, HE Light Tight 15mm    QTY: 1

Total - DSG-000106252 (2)

  1. DSG-000106275 Base, HE Light Tight 20mm    QTY: 2
  2. DSG-000106275 Base, HE light Tight 20mm     QTY: 2

Total - DSG-000106275 (4)

  1. DSG-000055232 HE YAG Retainer                         QTY: 40
  2. DSG-000055232 HE YAG Retainer                         QTY: 32
  3. DSG-000055232 HE YAG Retainer                         QTY: 4

Total – DSG-000055232 (76)

  1. DSG-000098971 Base, HE Light Tight 3mm       QTY: 1
  2. DSG-000098971 Base, HE Light Tight 3mm       QTY: 1

Total - DSG-000098971 (2)

  1. PF-375-108-45 Diode Block                                      QTY: 20
  2. PF-375-108-45 Diode Block                                      QTY: 16
  3. PF-375-108-45 Diode Block                                      QTY: 2

Total - PF-375-108-45 (38)

Quote is for product only; no on-site services permitted.

Source selection will be based on Lowest Price and Technically Acceptable Method (LPTA).

Technical evaluation criteria are as follows:

        1. This is a UHV (Ultra-High Vacuum) component. As such, the following restrictions apply:
  • EDM machining is NOT allowed without prior approval by SLAC
  • The use of sanding discs, grinding wheels or abrasives is prohibited
  • The use of sulfur-containing cutting fluids and silicone lubricants is prohibited
  • All parts must be cleaned before welding
        1. Provide dimensional inspection reports.
        2. UHV machining: No EDM without prior SLAC approval. No sanding discs, grinding wheels or abrasives. No sulfur-containing cutting fluids or silicone lubricants.
        3. DSG-000055232 - Disregard note 2, part will be cleaned at SLAC.
        4. Requires electropolish: DSG-000098971, DSG-000106241, DSG-000106252, DSG-000106275
        5. PF-375-108-45 - Disregard note 3, part will be cleaned at SLAC.
        6. REF-000376156 (DSG-000102297) Do not install helicoils.

Please provide a price and lead time quotation by COB 10/20/2026.

Please be advised that the requirement was also posted on SAM.gov.

Send quote to marissat@SLAC.stanford.edu.

Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?

If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.

  • Buy American Act Certification (BAA) applies to items that have a unit price that is over $15,000.
  • Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.
  • Please include in your proposals the Harmonized Tariff Schedule (HTS Code) & ECCN if applicable.
  • All subcontractors are required to register in the System for Award Management (www.sam.gov).
  • The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) and SLAC General Terms and Conditions Supplemental Rider (Rev. August 2026) will be made a part of the resulting order.
  • Payment Terms will be NET-30 (SLAC is unable to do advance payments and or Prepayments).
  • Freight terms will be FOB Destination Prepaid and Add
  • Foreign Vendors Shipments will be made CIP SLAC, Menlo Park, and Duty Unpaid. 

You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.

Contact me directly with any questions.

Kind regards,

Marissa Tanomrat

Procurement Commodities Team

SLAC National Accelerator Laboratory

2575 Sand Hill Road

Menlo Park, CA 94025

Email: marissat@slac.stanford.edu

Update #1 ·

SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.

Please review the listed requirements and provide your best and final offer for both price and lead-time.

The follow has been attached for you to complete and review:

  1. Representations & Certifications Rider
  2. Confirm Attached SLAC terms are accepted: FP Commercial Supplies-Services T&Cs (August 2023)
  3. Confirm Attached SLAC terms are accepted: SLAC General Terms and Conditions Supplemental Rider (Rev. August 2026)
  1. Quote#7775

Required item(s) listed below:

  1. DSG-000110672                                                            QTY: 1
  1. DSG-000102297 Clamp Diamond Ring               QTY: 8
  2. DSG-000102297 Clamp Diamond Ring               QTY: 10

Total - DSG-000102297 (18)

  1. DSG-000103435 Tube, Collim Lid                          QTY: 20
  2. DSG-000103435 Tube, Collim Lid                          QTY: 16
  3. DSG-000103435 Tube, Collim Lid                          QTY: 2

Total - DSG-000103435 (38)

  1. DSG-000103585 Plate, Identifying Collim          QTY: 10
  2. DSG-000103585 Plate, Identifying Collim          QTY: 6
  3. DSG-000103585 Plate, Identifying Collim          QTY: 1

Total - DSG-000103585 (17)

  1. DSG-000103609 Mt, Collimator                             QTY: 10
  2. DSG-000103609 Mt, Collimator                             QTY: 8
  3. DSG-000103609 Mt, Collimator                             QTY: 1

Total - DSG-000103609 (19)

  1. DSG-000105043 Base, HE Light Tight 5mm       QTY: 6
  2. DSG-000105043 Base, HE Light Tight 5mm       QTY: 4

Total - DSG-000105043 (10)

  1. DSG-000106241 Base, HE Light Tight 10mm    QTY: 4
  2. DSG-000106241 Base, HE Light Tight 10mm    QTY: 1
  3. DSG-000106241 Base, HE Light Tight 10mm    QTY: 1

Total - DSG-000106241 (6)

  1. DSG-000106252 Base, HE Light Tight 15mm    QTY: 1
  2. DSG-000106252 Base, HE Light Tight 15mm    QTY: 1

Total - DSG-000106252 (2)

  1. DSG-000106275 Base, HE Light Tight 20mm    QTY: 2
  2. DSG-000106275 Base, HE light Tight 20mm     QTY: 2

Total - DSG-000106275 (4)

  1. DSG-000055232 HE YAG Retainer                         QTY: 40
  2. DSG-000055232 HE YAG Retainer                         QTY: 32
  3. DSG-000055232 HE YAG Retainer                         QTY: 4

Total – DSG-000055232 (76)

  1. DSG-000098971 Base, HE Light Tight 3mm       QTY: 1
  2. DSG-000098971 Base, HE Light Tight 3mm       QTY: 1

Total - DSG-000098971 (2)

  1. PF-375-108-45 Diode Block                                      QTY: 20
  2. PF-375-108-45 Diode Block                                      QTY: 16
  3. PF-375-108-45 Diode Block                                      QTY: 2

Total - PF-375-108-45 (38)

Quote is for product only; no on-site services permitted.

Source selection will be based on Lowest Price and Technically Acceptable Method (LPTA).

Technical evaluation criteria are as follows:

        1. This is a UHV (Ultra-High Vacuum) component. As such, the following restrictions apply:
  • EDM machining is NOT allowed without prior approval by SLAC
  • The use of sanding discs, grinding wheels or abrasives is prohibited
  • The use of sulfur-containing cutting fluids and silicone lubricants is prohibited
  • All parts must be cleaned before welding
        1. Provide dimensional inspection reports.
        2. UHV machining: No EDM without prior SLAC approval. No sanding discs, grinding wheels or abrasives. No sulfur-containing cutting fluids or silicone lubricants.
        3. DSG-000055232 - Disregard note 2, part will be cleaned at SLAC.
        4. Requires electropolish: DSG-000098971, DSG-000106241, DSG-000106252, DSG-000106275
        5. PF-375-108-45 - Disregard note 3, part will be cleaned at SLAC.
        6. REF-000376156 (DSG-000102297) Do not install helicoils.

Please provide a price and lead time quotation by COB 10/20/2026.

Please be advised that the requirement was also posted on SAM.gov.

Send quote to marissat@SLAC.stanford.edu.

Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?

If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.

  • Buy American Act Certification (BAA) applies to items that have a unit price that is over $15,000.
  • Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.
  • Please include in your proposals the Harmonized Tariff Schedule (HTS Code) & ECCN if applicable.
  • All subcontractors are required to register in the System for Award Management (www.sam.gov).
  • The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) and SLAC General Terms and Conditions Supplemental Rider (Rev. August 2026) will be made a part of the resulting order.
  • Payment Terms will be NET-30 (SLAC is unable to do advance payments and or Prepayments).
  • Freight terms will be FOB Destination Prepaid and Add
  • Foreign Vendors Shipments will be made CIP SLAC, Menlo Park, and Duty Unpaid. 

You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.

Contact me directly with any questions.

Kind regards,

Marissa Tanomrat

Procurement Commodities Team

SLAC National Accelerator Laboratory

2575 Sand Hill Road

Menlo Park, CA 94025

Email: marissat@slac.stanford.edu

Files

File Type Posted
A1_Drawings_Req368560_update10.15.26.zip ZIP file
E1_Fixed_Price_Commercial_Supplies_and_Services_Subcontract_Aug2023.pdf PDF
E1_SLAC_General_Ts_Cs_Supplemental_Rider_Aug2026_Rev1.pdf PDF
A1_Drawings_Req368560.zip ZIP file
C4_Reps_and_Certs_Supplement_368560.pdf PDF

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